Job Description: Administrator / Centre Manager
Location: Oaks Community Church – The Shop, Elm Farm Road
Hours: 12 hours per week (some flexibility; Thursday mornings required)
Salary: £13.00 per hour (paid monthly)
Reports to: Church Leader
Role Overview
Oaks Community Church is seeking a gifted, experienced, and skilled Administrator / Centre Manager to support the life and ministry of our church. This part-time position will be central to the effective day-to-day running of our church operations and the management of our community-facing retail space, ‘The Shop’.
The role combines practical administration with leadership and community engagement. Working closely with the church leader and trustees, the post-holder will supervise and facilitate the church’s operations and be a key point of contact within the church and the wider community.
This is a unique opportunity to contribute meaningfully to the spiritual and community mission of a growing local church.
Faith Commitment
As a Christian place of worship and ministry, Oaks Community Church holds its faith and values at the heart of everything it does. The successful applicant will be expected to:
* Share and demonstrate Christian beliefs in line with the church’s vision and values
* Actively participate in the worship and spiritual life of the church
* Represent the church positively and prayerfully in all activities related to the role
Key Responsibilities
Administration & Office Management
* Provide general administrative support to the church leader and trustees
* Administer the church diary and support scheduling of meetings and events
* Maintain accurate records of church operations and manage statutory documentation
* Oversee office supplies, equipment, and maintenance needs
* Manage petty cash and contribute to basic financial tracking
* Ensure the church office and shop spaces are clean, safe, and operational
* Manage incoming communications (post, email, phone) with professionalism and care
* Keep internal and external noticeboards tidy and up to date
* Assist with church communications including weekly bulletins and email newsletters
* Contribute to maintaining and updating the church website and social media presence
Centre Management – ‘The Shop’
* Oversee the day-to-day running of the church’s shop and coffee space
* Lead and support the team of volunteers currently involved in shop operations
* Recruit, train, and motivate new volunteers for the shop and related ministries
* Ensure compliance with health and safety standards, and create a welcoming environment
* Promote and run at least one community-focused project within the shop
* Provide support and coordination for other community initiatives taking place at the shop
* Act as an ambassador for the church’s ministry in and through The Shop
Premises & Lettings
* Manage bookings and lettings of the church premises
* Liaise with users, ensuring spaces are prepared and well-maintained
* Provide support for occasional events, including some evening or weekend commitments
Person Specification
Essential
* Proven administrative experience, ideally in a church, charity, or office environment
* Excellent organisational skills and the ability to manage multiple responsibilities
* Strong interpersonal skills and a confident, friendly manner
* Computer literacy (email, word processing, spreadsheets, online platforms)
* Self-motivated and able to work both independently and collaboratively
* Ability to handle confidential information with discretion
* Committed Christian, aligned with the vision and mission of Oaks Community Church
Desirable
* Experience in volunteer management or community project leadership
* Knowledge of health and safety and safeguarding best practices (training can be provided)
* Familiarity with church operations or community outreach environments
* Design or communications skills
Working Environment and Support
* The role will be based at The Shop on Elm Farm Road.
* While hours are part-time and flexible, Thursday mornings are essential.
* Occasional evening or weekend work may be required and will be agreed in advance.
* Holiday leave and other absences should be arranged with the Church Leader.
* Regular supervision, support, and opportunities for training and development will be provided.
Application Process
To apply or request more information, please contact:
gta@talktalk.net
www.oakscommunitychurch.co.uk
References will be required for the successful candidate.
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