Job Overview
We are seeking a detail-oriented and proactive Contract Co-Ordinator to join our Facilities Management Service Desk team. This is an exciting time to join The ideal candidate will possess strong organisational skills and the ability to communicate effectively with various stakeholders.
Responsibilities
* Estimating process (logging/chasing prices/inputting) and working to targets
* Finance process (approve invoices and issue invoice queries/respond to clients) and working to targets.
* Reactive WIP process (review with Accounts Team and support)
* PPM/Compliance process (review site assets with Accounts Team to ensure in line with contract review maintenance planner reporting/issue weekly asset no test reports/input and revise contracts
* Overflow for PPM/reactive roles
* Tracking contract statuses, deadlines, and renewals. This involves maintaining a database or system to monitor contract details, ensuring compliance, and managing any changes or amendments.
* Maintaining accurate records of all contracts and related documents. This includes organizing and archiving contracts for easy access and reference.
* Serving as a point of contact for contract-related inquiries. This involves interacting with internal teams, external stakeholders, and providing support or clarification on contractual terms and conditions.
* Collaborating with various departments, such as legal, finance, procurement, and operations, to ensure alignment on contractual matters and facilitate smooth workflow.
* Resolving issues or discrepancies that may arise during the contract lifecycle, and proposing solutions to ensure contractual obligations are met.
* Utilising contract management software or tools to assist in contract drafting, management, and reporting.
Requirements
* Experience in a Help Desk/Service Desk within Facilities Management
* Excellent organisational skills and exceptional time management
* Able to work effectively in a team and multi-manage tasks
* Self-motivator, methodological and pro-active
* Results/ task orientated attention to detail and accuracy
* Confident & polite manner
* Excellent Customer Service
Benefits
* A competitive salary
* Annual Leave 33 days, increasing up to 36 days after 5 year service
* Private Health Care Plan
* Free on-site parking
* Pension
* Life Assurance
* EAP
* Wellbeing Programmes
* Opportunity to grow your skill-set and develop professionally
Working Pattern
* Full Time hours
* 08:00-17:00, Monday to Friday
Job Types: Full-time, Permanent
Pay: £28,000.00 per year
Work Location: In person