An outstanding opportunity has arisen for a highly accomplished EA/PA to support the Executive Chairman & Founder of a globally respected intelligence and advisory business specialising in international commodities and market insight based in Central London. The role is offered either on a temp-to-perm basis, therefore candidates free immediately or on shorter notice periods will be particularly well received.
This is a pivotal and all-encompassing role supporting an exceptionally busy and high-profile Chairman. The successful candidate will operate as a true right hand, providing seamless support with absolute discretion, precision and professionalism at all times.
Working within a fast-paced, international environment, you will be confident managing competing priorities across multiple time zones whilst remaining calm, highly organised and one step ahead.
Key Responsibilities
* Extensive business support to the Executive Chairman, ensuring smooth coordination across global offices and international schedules
* Complex and ever-changing diary management, high-volume meeting coordination and extensive global travel arrangements
* Inbox and correspondence management, drafting responses, prioritising urgent matters and handling confidential communications
* Full coordination of board governance processes including scheduling, agenda preparation, board pack distribution, minute taking and action tracking
* Liaising with senior stakeholders, clients, advisers and external partners with professionalism and discretion
* Organising internal and external meetings including venues, catering, logistics, accommodation and travel itineraries
* Management of private administrative matters including insurance renewals, banking and finance administration, expenses, charitable donations and liaison with accountants, lawyers, investment managers and specialist advisers
* Family support as needed for travel, social engagements and ad hoc personal requests
* Taking dictation and producing accurate, polished documentation and correspondence
Candidate Profile
* Proven experience supporting CEO, Founder or Chairman level executives within a fast-paced corporate environment
* Exceptional written and spoken English with meticulous attention to detail
* Highly polished, emotionally intelligent and naturally discreet
* Ability to manage sensitive and confidential information with absolute professionalism
* Strong organisational skills with the ability to anticipate needs and solve problems proactively
* Confident coordinating complex international travel and ever-changing schedules
* Fast, adaptable and capable of operating with autonomy
* Dictation experience essential (shorthand not required)
This role is replacing a longstanding and highly valued PA, therefore the company is seeking an individual looking to build a long-term partnership with the Executive Chairman.
Hybrid working is available around the Chairman's diary and international travel schedule, however flexibility and commitment are essential.
Please include your availability to start a new role within your application.
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