Office Manager
Part-Time
£15 – 17 per hour
About Our Client
Our client is a specialist manufacturing and engineering design firm based in Thornbury. Their small team of six designs and manufactures bag and box filling machines for a wide range of international clients. They are looking for an organised and efficient Office Manager to join them, bringing strong Sage bookkeeping experience and excellent attention to detail. They are looking for a capable Office Manager to be the linchpin of their small team.
Key Responsibilities
Bookkeeping and Finance (Sage – minimum 3 years' experience required):
1. Banking, bank reconciliation, bank transfers, payments, and receipts.
2. Preparing and submitting VAT returns (including Postponed Import VAT returns).
3. Managing nominal accounts and journals (wages, depreciation, year-end adjustments).
4. Processing sales invoices, receipts, and credit notes.
5. Processing purchase invoices, orders, payments, and statements.
6. Credit control – chasing overdue invoices professionally.
7. Maintaining fixed assets register.
8. Producing management reports.
9. Managing product and service entries in Sage.
10. Liaising with the Accountant for payroll processing.
Office and Administration:
11. Handling incoming calls promptly as first point of contact.
12. Delivering excellent customer service in writing and over the phone.
13. Ordering parts and managing suppliers.
14. Preparing and managing export documentation for daily UPS shipments (UK and international).
15. Booking staff travel arrangements.
16. Managing utilities, leased vehicles, credit cards, and other company contracts.
17. Organising visitor lunches and occasional staff events.
18. Maintaining archives and records.
Person Specification
Essential:
19. Minimum 3 years' experience using Sage for bookkeeping across all listed functions.
20. Proven track record of accurate financial administration and timely reporting.
21. Excellent organisational skills – able to prioritise and manage competing demands.
22. Strong communication skills, both written and verbal.
23. Professional approach to dealing with customers, suppliers, and colleagues.
24. Attention to detail, accuracy, and pride in well-presented work.
25. Reliable, responsible, and able to work independently to high standards.
26. Comfortable working in a practical, straightforward business environment.
27. Competent in Microsoft Office (Outlook, Word, Excel).
Desirable:
28. Experience in a manufacturing or engineering business.
29. Knowledge of export and shipping documentation.
30. Previous experience supporting a small team across both finance and administration.
31. Car driver with own transport.
Personal Qualities:
32. Professional, organised, and dependable, with the ability to inspire confidence.
33. Pragmatic and efficient, with a focus on completing work accurately and on time.
34. Approachable and collaborative, able to build positive relationships with colleagues, customers, and suppliers.
35. Calm under pressure, maintaining consistency and high standards in all aspects of work.