Administration and finance officer

At the heart of every thriving school is a dedicated office team. We’re looking for a passionate, organised individual to join our team as an Admin and Finance Officer, offering not just a job, but the chance to contribute to a supportive and caring school environment where no two days are the same.

As an Admin and Finance Officer, you will play a vital role in the daily life of our school as well as the wider trust.

This role supports the school back‑office functions effectively, extending to managing the office and administrative functions, ICT services and daily operation of the school.

To provide a full range of administrative and finance support to the School.

Key Tasks and Responsibilities

• Manage the MIS (Management Information System) and administration, ensuring both pupil and personnel records are updated and correct. Prepare census information and upload within set timescales.
• Oversee the accurate inputting and recording of payroll information, and prepare paperwork for the payroll provider to ensure legislative compliance.
• Check payroll outputs and reports to ensure accurate pay records.
• Manage the online cashless payment system.
• Liaise with third‑party suppliers such as supply agencies and catering providers as required.
• Oversee and support the roles and responsibilities of administration and clerical staff, including line management.
• Ensure all financial systems and processes operating within the School comply with the LAAT Finance Policy.
• Process purchase orders in line with the LAAT Finance Policy and monitor the effective use of the procurement card, ensuring transactions are recorded in a timely and accurate manner.
• Obtain quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
• Maintain staff personnel files on the Trust HR MIS and ensure compliance with pre‑employment checks for volunteers, agency staff, and checking ID for all other colleagues.
• Update the staff personnel database, including sickness absence, G&D records, training and induction.
• Maintain the School SCR for volunteers, agency staff and contractors.
• Travel to attend training courses as required.

Other

The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.

The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.

The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.

All employees need to be aware of the possible abuse of children and vulnerable adults, and if concerned, follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of children during their work.

For an informal discussion about the role, or to arrange a visit, please contact enquiries@stpeters.laat.co.uk.

To apply please go to https://thelaat.co.uk/opportunities/

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will require the successful applicant to undertake an enhanced criminal record check via the DBS.