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Finance Assistant / ACCT - £14-16 per hour subject to experience
Key Activities:
To assist the Finance Manager in producing quarterly management accounts and year end accounts to Trial Balance.
To maintain and manage the Sales Ledger function, including raising sales invoices, issuing to customers, responding to any queries and processing monthly recharges
To have overall responsibility and maintain all aspects of the purchase ledger for AES, including coding purchase invoices and inputting into Sage/TAS after following the appropriate checks to ensure the invoice is correct, approved and for business purposes, and paying suppliers, considering cash management impacts and filing
To work with the Head of Finance and Resources and the AES team to ensure all known non invoiced pending costs are accrued for and prepayments completed for costs extending over an agreed period in the accounts
To work with the Head of Finance and Resources on bank reconciliations for Catalyst and AES, notifying customers and colleagues on received amounts if required, and completion of weekly bank reconciliations journals
To work with AES team on credit control
To support the Payroll Assistant in the completion of monthly payroll, general entries, collating and storing payroll information
Provide absence cover for the Payroll Assistant
Any financial discrepancies, immediately inform and discussed with the Finance Manager
General terms of reference:
In carrying out the above duties the post holder will:
Work collaboratively across the organisation to offer support to all main functions
Be committed to the role and support Catalyst to be the most efficient it can be
Be someone who believes in fairness and conducts themselves with integrity
Work flexibly across operational sites, including working from home arrangements in agreement with your line manager, as required, which may include evening and weekend work
Be motivated to improve personal performance, outcomes, contribution, knowledge and skills
Be professional when partaking in Management, Trustee Board and other work related team meetings; appraisals, workforce development and supervision processes
Keep abreast of developments in services, legislation and identify good practices where appropriate
Contribute to maintaining safe systems of work and a safe environment for all staff on site or working remotely
Qualifications and experience
Minimum of 2 years accounting/finance background
Experience in production of accounts to Trial Balance
Experience in cash management
Experience in purchase ledger including accruals, prepayments
Experience of controlling expenditure and working to budget
Experience of using Sage/Tas and working with Excel spreadsheets
Knowledge and skills
Ability to multi task, maintain accuracy and work to strict deadlines
Ability to work independently as well as part of a team
Good work ethic, reliable and trustworthy
Good administration skills, with excellent attention to detail
Good communication and written skills, with a commitment to accurate and confidential record keeping
Information technology
Proficient in Microsoft tools e.g. Outlook, Word, Excel
General
Commitment to developing skills and knowledge base through ongoing learning and development
Ability to work flexibly across operational hours as and when required
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