Write a short description of your company, a boilerplate of the business, service or product that you offer. Include your business idea and the target audience. This text is primarily supposed to be descriptive, not selling.
A well-regarded secondary school in Oxford is seeking a reliable, organised, and professional Administrative Assistant to join their school office team ASAP. This is a full-time, permanent role providing essential administrative support to ensure the smooth running of daily school operations and contributing to the efficiency of the leadership and teaching staff.
* Administrative Assistant – full-time, permanent
* Secondary school in Oxford
* Start date: ASAP
* Competitive support staff salary
-----------------------------------
About the Role
The Administrative Assistant will play a key role in managing a wide range of office and administrative duties, supporting staff, students, and senior leadership. The successful candidate will act as a central point of communication and organisation, ensuring that school operations run efficiently and effectively.
Key responsibilities include:
* Managing incoming and outgoing communications, including emails, telephone calls, and post.
* Maintaining and updating student and staff records accurately using school management systems.
* Preparing reports, letters, and documents as required by school staff and leadership.
* Supporting the organisation and coordination of school events, meetings, and assemblies.
* Assisting with HR-related administration, including staff records, recruitment paperwork, and induction processes.
* Ensuring compliance with school policies, GDPR, and safeguarding procedures.
* Acting as a professional point of contact for parents, students, staff, and external organisations.
* Supporting data entry, report generation, and monitoring of student progress as required.
* Assisting with front-of-house duties when necessary, providing a welcoming environment for visitors.
* Contributing to the development and improvement of administrative systems and processes.
-----------------------------------
Candidate Requirements
The school welcomes applications from candidates who are highly organised, professional, and committed to delivering excellent administrative support.
Key requirements include:
* Previous experience in an administrative role, ideally within a school or large organisation.
* Strong organisational skills and attention to detail.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with school management systems (SIMS or equivalent).
* Ability to prioritise tasks, work independently, and meet deadlines in a busy office environment.
* Professional, reliable, and proactive approach.
* Experience in a school environment is desirable but not essential.
* Commitment to maintaining confidentiality and professional standards.
-----------------------------------
About the School
This secondary school in Oxford is known for academic excellence, pastoral care, and a supportive working environment. The administrative team plays a crucial role in supporting the school’s operations and enabling staff to focus on teaching and learning.
The school promotes a collaborative culture, offering professional development opportunities and support for all staff. Administrative team members are highly valued and encouraged to contribute to the school’s ongoing development and success.
-----------------------------------
Staff Benefits
* Competitive salary and pension scheme.
* Professional development and training opportunities.
* Supportive leadership and collaborative administrative team.
* Long-term, stable employment with ASAP start.
* Exposure to a high-performing school environment with opportunities to develop administrative expertise.
-----------------------------------
Application – Administrative Assistant
To apply for this Administrative Assistant role in Oxford with an ASAP start, please submit your CV at your earliest convenience.
Early applications are encouraged, and interviews may be arranged prior to the closing date.