Berry Recruitment are NOW hiring for a dynamic and experienced Legal Administrator to work for a company in Oxford
Role: Legal Administrator
Salary: £26,000 - 29,000 per annum, depending on experience
Location: Oxford – Hybrid Working available.
Key Responsibilities of the Legal Administrator
* Processing incoming communications to ensure that relevant data is recorded on the database
* Generating and forwarding documentation to internal and external clients
* Searching for files and filing of electronic correspondence, in the document management system (i-Manage) and handling communications in a paperless environment
* Monitoring due date/reminder lists and following up as required
* Liaising with external parties to resolve queries or obtain instructions
* Recording service charges and generating invoices when applicable
* Accessing external information sources to check and retrieve relevant information
* Working in compliance with the company quality management systems, policies and procedures.
* Carrying out general administrative duties including copying, scanning, room booking and phone answering
* Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients.
Case Administration
* Recording events
* Processing documentation
* Sending out appropriate reminders and ensuring case record information is up to date and accurate.
Filing
* Preparing and officially filing Intellectual Property Rights (IPR) applications
* Instructing foreign attorneys and arranging for associated fees to be paid.
Post Filing
* Obtaining and submitting all documentation required to progress a filed application.
Secretarial Role
* Assisting fee earners in managing the collation of documents on the electronic file
* Collating and managing evidence
* Dealing with the necessary photocopying
* Collating exhibits to comply with formal requirements and preparing exhibit sheets as required
* Producing correspondence, specifications, text and other written material from rough drafts, corrected copies, using appropriate Office tools.
About you
* Previous administrative or legal secretarial experience
* Strong written and verbal communication skills
* Good IT skills – including MS Office and Outlook
* Experience of a document management system (preferred but not essential)
* IP experience (preferred but not essential)
* Experience working in a paperless environment
* A self‑motivated and pro‑active attitude
* A methodical approach with excellent attention to detail
* Good organisation and prioritisation skills
* Strong written and verbal communication skills
* The ability to work under pressure and to tight deadlines
* The ability to work independently and as part of a team
No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can role; value to the role, we'd love to learn more about you!
For more information and to apply, contact the Oxford branch of Berry Recruitment – 01865 777733 or click 'Apply Now' to submit your application.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marit
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