We are working with a highly respected architecture and design studio to find an exceptional Executive Assistant to support the Managing Director, alongside providing ad-hoc support to a small group of Directors.
This is an exciting newly created role within a dynamic practice, offering the opportunity to work at the heart of the business and play a key role in supporting senior leadership.
The Managing Director has an extremely busy schedule, so this role is perfect for someone who thrives in a fast-paced environment and enjoys being the person who keeps everything running smoothly. You’ll be a trusted right-hand, ensuring priorities are managed effectively and anticipating what’s needed before it’s asked.
Alongside supporting the MD, you will also provide occasional support to a small group of four Directors.
The Role
* Complex diary management, scheduling internal and external meetings
* Inbox management, prioritising and responding to emails where appropriate
* Acting as a gatekeeper, managing requests and communications
* Preparing meeting agendas and supporting with minute taking when required
* Coordinating travel arrangements including itineraries and accommodation
* Managing and submitting expenses
* Ensuring the MD is fully prepared for meetings with the relevant documentation
* Providing ad-hoc administrative support to four Directors
What We’re Looking For
* Previous experience in a Senior PA or Executive Assistant role supporting senior leadership
* Someone comfortable working in a fast-paced and demanding environment
* Exceptional organisation and prioritisation skills
* A proactive approach with the ability to anticipate needs
* Excellent communication and interpersonal skills
* High levels of discretion and professionalism
Personal Attributes
* Highly organised and able to stay one step ahead, with excellent follow-through
* Calm under pressure and able to manage competing priorities
* Proactive, resourceful and solutions-focused
* Professional, approachable, and collaborative
This is a fantastic opportunity for an experienced EA/PA who enjoys being at the centre of a busy business and making a real impact on the day-to-day effectiveness of senior leadership.