Overview
We are looking for an enthusiastic and motivated individual to join our Blood Sciences Department Administration Team. The successful applicant will provide efficient and comprehensive clerical and administrative support to our multidisciplinary team. You should enjoy working within a team, have a friendly and professional attitude, good time management skills and attention to detail.
* Interview date: Friday 29 August 2025
* Various hours available
* You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Qualifications
* Applicants should have proven experience of Microsoft Office applications including Excel and Word, and be confident in the use of Outlook; experience of diary management would be an advantage.
* The successful applicant should be able to work as part of a team and be able to prioritise their own workload.
Responsibilities
* Provide a high quality and efficient administration and secretarial support for senior staff within the Department of Blood Sciences.
* Maintain senior staff electronic diaries.
* Deal with incoming correspondence for consultants.
* Daily postal duties for department.
* Type personal and confidential correspondence for senior staff.
* Arrange both internal and external meetings for senior staff within the department.
* Take minutes for departmental meetings.
* Take, and deal with appropriately, incoming telephone calls for senior staff within the department.
* Maintain filing systems for the department.
* Stock control of stationery and office equipment placing orders when required.
* Ordering stock for other sections in the Department.
* To receive dictation and/or material and to transcribe such material in a neat and accurate manner.
* Undertake clerical and administration duties as required.
* Train Blood Sciences staff to enable them to cover, when necessary, clerical duties within the department.
Working closely with a small administration team, your base will be either Freeman Hospital or Royal Victoria Infirmary sites, however you will be expected to be flexible and work across both sites within the Trust on occasion.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
* Freeman Hospital
* Royal Victoria Infirmary (RVI)
* Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
* Newcastle Dental Hospital
* Newcastle Fertility Centre
* Northern Centre for Cancer Care, North Cumbria
* Northern Genetics Service
* Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
This advert closes on Monday 11 Aug 2025
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