Owen Reed is looking to recruit an exceptional Senior Facilities and Health and Safety Manager for a top law firm in London.
The Senior Facilities and Health and Safety Manager will play a key role in supporting the Director of Facilities in delivering the operational strategic objectives. They will be proactive and forward-looking in supporting change management programmes, standardisation, and centralisation of processes across all offices. This person will be responsible for the day-to-day operational running of the offices, leading environmental initiatives, and providing an efficient, effective, and economical Facilities service. They will also manage and supervise the local Facilities Supervisors and step in when the Director of Facilities is unavailable.
Key Responsibilities of Senior Facilities and Health and Safety Manager
1. Support the Director of Facilities when unavailable.
2. Chair the Environment Committee and lead on developing and achieving the ESG Framework, including leading the environmental and sustainability team and being directly accountable for environmental plans and initiatives. Play a leading role in ESOS reporting.
3. Lead change management programmes proactively.
4. Standardise and centralise processes across all offices.
5. Align strategic planning with the Firm’s growth ambitions and operational needs.
6. Manage and supervise Facilities Supervisors, ensuring adequate staffing, performance reviews, and development with support from the Facilities Director.
7. Represent the Facilities Department as an ambassador.
8. Act as a point of contact for office-specific issues.
9. Ensure all client areas are maintained, serviced, and properly equipped.
10. Support procurement activities to ensure value for money.
11. Identify cost reduction opportunities through supplier reviews and contract management.
12. Oversee purchasing of supplies, equipment, and services in coordination with relevant stakeholders.
13. Respond to urgent issues and participate in Out of Hours response and Business Continuity planning.
14. Conduct regular inspections and oversee repairs, upgrades, and preventative maintenance.
15. Manage procedures, SLAs, and delivery of building/property services, including tenant issues and projects.
16. Ensure compliance with Health and Safety procedures and legislation, serving on and chairing the Health and Safety Committee.
17. Maintain and communicate the Firm’s Health & Safety policies, including fire safety procedures.
18. Schedule and conduct tests to ensure legislative compliance.
19. Assist in planning refurbishments and office moves.
20. Coordinate with contractors on-site.
21. Lead energy management, carbon reduction, and environmental initiatives, reporting regularly to senior management.
22. Supervise management of archives, deeds, and wills, ensuring secure storage and accurate record-keeping.
23. Support Facilities staff and partner requirements, including supplies and workstation assessments.
24. Stay updated on current technologies, strategies, and legislation relevant to facilities management.
25. Promote sustainable facilities management practices, leveraging technology to reduce energy waste.
26. Provide regular reports on departmental achievements, challenges, and future plans.
27. Perform any other duties as assigned by the Facilities Director.
Person Specification of our Senior Facilities and Health and Safety Manager
* Experience in a similar role and environment.
* Extensive knowledge of health, safety, welfare, and environmental regulations.
* Experience leading environmental and sustainability initiatives.
* Experience supervising a multi-location facilities team.
* GCSEs or equivalent qualifications.
* IOSH and/or NEBOSH certifications (preferable).
* Membership of IWFM and IEMA or similar.
* Proficiency in Word, Outlook, Excel.
* Enthusiastic, proactive, and practical approach to work.
* Excellent organisational skills, with the ability to prioritise and delegate.
* Strong communication and interpersonal skills.
* Ability to build good working relationships and work well as part of a team.
* Good listening skills and problem-solving abilities.
* Customer service orientation.
* Full driving license.
* Ability to lift and transport heavy files and furniture, especially during office moves.
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