Get AI-powered advice on this job and more exclusive features.Join a Growing, Award-Winning Travel CompanyFlavours Holidays is a long-established, values-led company offering special-interest holidays across Italy, Spain, Morocco, and Scotland. Since 1998, we’ve built a loyal guest community by combining authentic travel with inspiring activities such as cooking, painting, Pilates, photography, and language.We’re proud of our heritage – and excited about our future. As we continue to grow and evolve, we’re looking for talented, proactive people who share our values of Passion, Inspiration, and Authenticity to join our team.About the RoleWe're looking for a confident, detail-oriented, and proactive Operational PA to support the Head of Operations and senior leadership team. This is a senior administrative role suited to someone who is highly capable, trusted, and ready to step into a position of responsibility.You’ll play a key role in supporting internal operations, reporting, team coordination, and business-critical admin—ensuring things run smoothly behind the scenes as we continue to grow. You’ll also act as a trusted point of contact for suppliers and partners, and provide dependable support to senior team members when needed.This is a full-time, in-office role based in Edinburgh, with some weekend flexibility required during peak periods.Operations & AdministrationManage supplier payments and oversee key operational adminOrder and track materials and stock for guest holidaysConduct first-stage checks on supplier invoices and maintain accurate recordsPrepare guest welcome packs and holiday-related documentationLiaise with suppliers and external partners on timelines, contracts, and logisticsAct as a point of continuity and support in the absence of the Head of OperationsPrivate Group CoordinationCoordinate staff 1:1s, performance reviews, and development meetingsCollect and format team feedback for reporting to leadershipBook and manage travel and accommodation for senior team trips or off-sitesProvide direct administrative support to other senior leaders as neededOrganisation & DataMaintain well-organised digital files and operational systemsKeep CRM systems and supplier information up to datePrepare weekly KPI reports and operational dashboards for the senior teamSupport internal compliance processes, including GDPR and documentation standardsSkills RequiredWhat We’re Looking ForAt least 2–3 years of experience in a senior PA, executive assistant, or operations admin roleConfidence working with senior leadership and handling sensitive informationExcellent time management, prioritisation, and attention to detailStrong communication skills – both written and verbalProficiency with Google Workspace (Docs, Sheets, Calendar, Drive)Calm, capable, and solution-focused under pressureSomeone who enjoys working autonomously but thrives in a collaborative teamHighly ambitious and motivated individualWhat You’ll Get in ReturnCompetitive salary of £30,000–£33,000 depending on experienceOpportunities to travel and experience our holidays firsthandThe chance to grow with a scaling business and help shape internal operationsA key role within a friendly, values-driven senior teamOngoing training, personal development, and genuine career progressionWell-being support and regular team eventsA varied role with purpose, pace, and impactPlease note this job is based full time in our Edinburgh Office - Dean Village.Please include your detailed Cover Letter & CV to apply for this role.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesTravel ArrangementsReferrals increase your chances of interviewing at Flavours Holidays by 2xGet notified about new Personal Assistant jobs in Edinburgh, Scotland, United Kingdom.Edinburgh, Scotland, United Kingdom 5 days agoEdinburgh, Scotland, United Kingdom 1 week agoEdinburgh, Scotland, United Kingdom 2 weeks agoExecutive Assistant to Head of Edinburgh Medical SchoolEdinburgh, Scotland, United Kingdom 2 weeks agoEdinburgh, Scotland, United Kingdom 1 week agoLeven, Scotland, United Kingdom £37,500.00-£37,500.00 22 hours agoEdinburgh, Scotland, United Kingdom 3 weeks agoNHSL 219361 Personal Assistant to Senior Management Team (LI)Midlothian, Scotland, United Kingdom 2 weeks agoEdinburgh, Scotland, United Kingdom 1 week agoEdinburgh, Scotland, United Kingdom 2 weeks agoEdinburgh, Scotland, United Kingdom 1 day agoEdinburgh, Scotland, United Kingdom 1 week agoEdinburgh, Scotland, United Kingdom 6 days agoEdinburgh, Scotland, United Kingdom 2 weeks agoEdinburgh, Scotland, United Kingdom 1 month agoEdinburgh, Scotland, United Kingdom 3 weeks agoEdinburgh, Scotland, United Kingdom 5 days agoSenior Receptionist and Telephonist CoordinatorEdinburgh, Scotland, United Kingdom 1 week agoEdinburgh, Scotland, United Kingdom 1 week agoEdinburgh, Scotland, United Kingdom 1 month agoEdinburgh, Scotland, United Kingdom 3 weeks agoEdinburgh, Scotland, United Kingdom 22 hours agoEdinburgh, Scotland, United Kingdom 3 weeks agoEdinburgh, Scotland, United Kingdom 1 month agoEdinburgh, Scotland, United Kingdom 1 week ago220190 - Radiographic Departmental Assistant/ Annex 21Edinburgh, Scotland, United Kingdom 6 days agoEdinburgh, Scotland, United Kingdom 6 days agoEdinburgh, Scotland, United Kingdom 4 days ago220190 - Radiographic Departmental Assistant/ Annex 21Edinburgh, Scotland, United Kingdom 6 days agoDiary Manager and Researcher (Scotland Office) (Ref: 7434)Edinburgh, Scotland, United Kingdom 5 days agoEdinburgh, Scotland, United Kingdom 2 weeks agoAdministrative Assistant – Medical Writing & Data SciencesEdinburgh, Scotland, United Kingdom 2 weeks agoEdinburgh, Scotland, United Kingdom 1 month agoEdinburgh, Scotland, United Kingdom 2 weeks agoWe’re unlocking community knowledge in a new way. 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