8 Million Stories are one of the UK’s fastest growing digital marketing agencies and are currently seeking an Office Manager to oversee their brand new, state-of-the-art HQ in Edinburgh. Located in the bustling West End of Edinburgh, the refurbished townhouse is home to our 50-strong team as well as other businesses who rent rooms within the premises.
Our Office Manager will be responsible for ensuring the day-to-day running of the building is smooth, the promotion of the space on social media, welcoming clients, building strong relationships with our staff and tenants and ensuring the building is a positive, energetic
environment.
The Role
* Full time, permanent position
* Office hours, Monday-Friday 8.30am to 5.15pm
* Be front of house, based at reception – greeting clients/answering calls and ensuring a welcoming experience and excellent first impression for visitors arriving at the building.
* Organise and coordinate meeting rooms, appointments, and events.
* Prepare meeting rooms - provide refreshments and organise catering for guests.
* Manage all aspects of the building, including acting as key holder for any emergencies.
* Run social channels for building space to promote it to potential tenants
* Ensure the building is maintained to a very high standard
* Assist in arranging corporate lets which may include contracting, billing and itinerary checks.
* Manage budgets and expenses, ensuring cost-effectiveness.
* Bring a keenness to find the best tools for the job, including how AI can help remove admin from our work.
* Support the wider team with travel bookings.
* Help bring our culture to life through team socials, office events etc.
What We’re Looking For
Essential
* At least three years’ experience in office / building management or a similar role
* Excellent communication skills and a real people person!
* Strong organisational skills and exceptional attention to detail
* A passion for delivering great customer service
* Flexibility and live locally – there may be a requirement to attend the office out of hours in the unlikely event alarm goes off.
* Confidence working with Microsoft Office, Teams etc.
* Strong written skills
Desirable
* An interest and experience in Social Media
* Good understanding of Health & Safety and Compliance requirements.
* Front of house hospitality experience advantageous.
Benefits
* Salary circa £32,000, dependant on experience
* Bonus scheme linked to company/personal performance
* Full mental wellness package through Plumm Health
* Monthly social activities
* All employees are carbon offset through Ecologi platform