Overview of role
Job Title: Site Administration & Facilities Manager
Location: Trafford Park, Manchester
Hours: Monday to Friday (40p/week)
Coordinate general site H&S documentation and systems,
Maintaining accurate, controlled and auditable documentation to support regulatory compliance.
Ensure audit readiness through complete, accessible evidence and strong administrative governance.
Administer site management systems – Iris, LogIt etc
Co-ordinate Health & Safety, and Employee Forum meetings
Lead and develop the Site Administration Team, ensuring consistent standards, responsiveness and governance.
Oversee document control, templates, controlled forms, filing standards and administrative discipline across the site.
Coordinate site‑wide KPI collation across all functions
Produce accurate, timely reporting packs, ensuring strong data integrity for leadership reviews.
Produce weekly management accounts and investigate variances.
Complete stock reconciliation and off‑site storage reporting.
Manage raw materials planning for wheat and wheat feed.
Oversee weighbridge operations, ensuring compliance, operator training, calibration and procedural updates.
Manage facilities, catering, vending services and office supplies, ensuring service quality and cost control.
Coordinate site visits, contractor management and Occupational Health Surveillance.
Support and co-ordinate site wide training requirements
Key Accountabilities
Zero Harm supported through documentation integrity and governance.
Accuracy and timeliness of KPI packs, management accounts and stock reports.
Administrative compliance and audit readiness for H&S, BRCGS and corporate standards.
Performance, engagement and development of admin and weighbridge teams.
Accuracy of raw materials planning and stock reconciliation.
Quality and effectiveness of facilities, catering and site services.
The Right Person
Strong administrative leadership experience in manufacturing/operations.
Strong communication skills, verbal and written.
Robust understanding of H&S administration (permits, workplace transport, RA/SSOW control).
Proficient in KPI coordination and data reporting.
Competent in management accounts, stock reconciliation and raw materials planning.
Advanced IT and systems administration capability (Excel, Outlook, Word, ERP/SAP systems)