Job Description
My client, a leading law firm based in the City are seeking a Facilities Assistant to join their team on a permanent basis.
The ideal candidate MUST have at least 12 months experience in a similar role, ideally within a legal or professional services environment
.
This role is to provide comprehensive general facilities, reprographics and scanning support service to the fee earners, secretaries and other support staff within the firm with duties including
* – Scanning incoming post for employees into sys
* temProviding a reliable reprographics service including hands on operation of equipment for copying, finishing and scanning legal docume
* ntsScanning documents into Document Management System and to Outl
* ookDiscussing job requirements with staff members and ensuring work is completed to a high stand
* ardAdministrative tasks such as filing and locating documents, proof reading documents before send
* ingAssisting Facilities with processing and franking outgoing p
* ostManaging consumab
* lesHelping with office moves and relocations and moving boxes/files between departme
* ntsWorking closely with the Facilities, Records and Reception te
* amsAssisting Facilities with the setting up of meeting ro
* omsResponding to emails, tickets, and telephone calls to the departm
ent
PERSON SPECIFICAT
* ION 5 GCSE’s or equivalent at grade C or above, including English and
* MathsMinimum of 12 months experience within a law
* firmSome experience in assembling legal docu
* mentsA high attention to detail to process and file documentation to a consistently high sta
* ndardProficient in Microsoft Office 365 – Outlook, Word, Excel, Power
* PointKnowledge of Adobe Acrobat/PDF
* DocsAble to liaise with internal and external clients at all l
* evelsGood telephone m
* annerExcellent communication skills including written, verbal and face-to
-face
Please apply today for immediate consider
ation!