Fulltime: 37hrs per week
Proposed Interview Date: 20th-21st October (TBC)
We have an exciting opportunity for a Deputy Company Secretary to provide support to Boards, Committees and Stakeholders providing accurate and timely minutes, ensuring actions are logged and papers are produced and distributed in a timely and accurate fashion as well as contribute to reviews of governance-related policies and procedures.
Key Responsibilities Include:
* Support Boards, Committees, Working Groups and Stakeholders ensuring meetings are minuted and action logs updated, pack production and distribution.
* Contribute to reviews of Terms of Reference of Boards and Committees, and of governance-related policies and procedures.
* Support the skills self-assessment process, co-ordinate appraisals and Personal Development Plans with Chair and/or external Consultants as applicable. Co-ordinate the Board Development schedule and undertake liaison with Members relating to training, events calendar and attendance registers. Support Chair and Members with booking conferences, travel and accommodation, liaise with the Governance Director regarding expenditure
* Co-ordinate and support colleagues on Operational risk registers.
* Oversee the Compliance Calendar and Programme ensuring that both regulatory and non-regulatory returns are submitted accurately and on-time with appropriate assurance in place.
For a full list of responsibilities please see the attached Role Profile
Our Ideal Candidate Will Have:
Education and Qualifications:
* Educated to degree level - Desirable
* Legal, ICSA or governance qualification – Desirable or willing to work to qualification.
Experience, Skills, Knowledge and Abilities:
* Experience of working in a Governance, Company Secretarial environment, including production of minutes and recording actions in a Board or Committee meeting environment
* Experience of producing accurate and concise minutes at a high standard to deadlines, at Board Meeting level
* Experience of producing and supporting high quality Papers in support of Board and Committee meetings
* Experience of working in a regulated environment
* Experience of supporting Board Member recruitment, induction, appraisal and succession processes
* Knowledge of the Social Housing Sector and Regulatory Standards
* Excellent IT skills to include Microsoft Word, Excel, Outlook and Teams.
* Experience of using Board or Governance portals
* Possess solid knowledge of relevant housing (private or public) legislation/law or qualified at an equivalent level.
* Excellent time management skills, including an ability to prioritise work effectively and successfully manage competing priorities/ projects.
* Well organised, calm and methodical with the ability to be able to prioritise to meet and work to tight deadlines in a rapidly changing environment whilst planning, generating and adapting solutions accordingly.
* Excellent communication and interpersonal skills, possessing the ability to liaise with various audiences both in writing and verbally.
* Able to work as part of a team and also be pro-active with the ability to self-direct and use your initiative. Ability to work unsupervised, self motivated and to judge when to seek advice from manager
Personal Attributes:
* Thorough, with attention to detail
* Interpersonal skills, listening and communication
* Work on own initiative
* Tenacious
* Ability to work on routine and cyclical tasks whilst maintaining levels of accuracy
* Ability to work agilely and from a remote location
INDMED
We are a housing association based in Norfolk providing quality homes and services to people across the county and in Suffolk.
We manage over 6,000 homes including affordable homes for those in housing need who cannot afford to rent or buy in the open market.
We offer specialist homes for older and vulnerable adults and are committed to providing new homes to help solve the housing crisis.
At Saffron
We have a huge commitment to our employees. We want the team at Saffron to be happy, empowered, motivated and feel proud to be part of the Saffron community. We know by having great people we can do a great job for our tenants. We trust our colleagues to do the right thing and we are looking for people whose values are aligned with ours (PACE – Professional, Accountable, Collaborative and Evolving).
You will have the freedom to learn and grow. We are passionate about investing in our people, providing them with the skills they need now, and for their future aspirations. We do this by offering a blend of learning opportunities, including our innovative e-learning platform where learning is self-directed allowing people to learn what they want, when they want to.
We work with and support our people to work in an agile way to ensure that have the right work/life balance. They have the choice to work in the office, work from home, coffee shop, park or a combination of all. We have recently refurbished our offices to encourage collaborative, agile working.
As an inclusive employer, we are committed to the equal treatment of all current and prospective employees and have a zero tolerance policy relating to discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join the Saffron Community.
#proudtobesaffron