About Us: We are a dedicated public sector organisation committed to providing exceptional healthcare services to our community. We are currently seeking a highly organised and proactive Personal Assistant (PA) to join our team. Key Responsibilities: Minute Taking: Attend meetings and accurately record detailed minutes. Distribute minutes to relevant stakeholders promptly. Maintain a record of past meeting minutes for reference. Diary Management: Schedule and coordinate appointments, meetings, and events for senior staff. Ensure the calendar is up-to-date and conflicts are resolved. Remind senior staff of upcoming commitments and prepare necessary materials. General PA Duties: Correspondence Management: Handle incoming and outgoing communications, including emails, letters, and phone calls. Document Preparation: Draft, format, and proofread documents, reports, and presentations. File Management: Organise and maintain electronic and paper files, ensuring confidentiality and easy retrieval. Travel Arrangements: Plan and book travel, accommodation, and itineraries for senior staff. Office Supplies: Monitor and order office supplies to ensure the smooth running of the office. Meeting Coordination: Arrange meeting venues, prepare agendas, and ensure all necessary equipment is available. Support to Senior Staff: Provide administrative support to senior staff, including personal tasks as required. Project Assistance: Assist with special projects and research tasks as needed. Liaison Role: Act as a point of contact between senior staff and other employees, clients, and external partners. Additional Responsibilities: Event Planning: Organise and coordinate internal and external events, such as conferences, workshops, and team-building activities. Data Management: Maintain databases and ensure data accuracy and integrity. Policy Compliance: Ensure all administrative activities comply with organisational policies and procedures. Professional Development: Stay updated with industry trends and best practices to enhance job performance. Requirements: Proven experience as a PA or in a similar administrative role. Excellent organisational and time-management skills. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite. Ability to work independently and as part of a team. Attention to detail and a high level of accuracy. What We Offer: A supportive and collaborative work environment. Opportunities for professional development and growth. The chance to make a meaningful impact in the public healthcare sector. How to Apply: Interested candidates are invited to submit their CV by clicking apply now