Overview
The role holder will proactively and effectively manage accurate financial records and processes and budget alignment activities working to strict accounting deadlines, support the management of spend approvals and pipeline planning. The role is vital in ensuring the services we run are maintained and contracts are in place to support our infrastructure services.
Responsibilities
* Work with the Budget Holders to ensure effective financial accounting and control of the IT Operations, IT Service Management and IT Supplier and Contract management Practice BAU and Fixed Asset budgets, aiming to keep within the tolerance allowed
* Manage the regular monthly, quarterly and year-end processes, including reconciling the transaction reports, accruals and prepayment files with the IT Operations Practice, IT Supplier & Contract Management Practice and IT Service Management Practice Monitoring and Forecasting documentation
* Maintain accurate monitoring and forecasting records, collating new and committed spend, explaining variances, identifying trends and tracking change
* Respond to routine and ad-hoc information requests from DDaT Finance Business Partner for the Technology Management Board (TMB) and Finance and Business Services (FABS), and complete variance and other returns in a timely manner
* Support the management of expenditure planning for spending reviews and business planning cycles, researching and preparing accurate information within the deadlines set
* Understand cloud platforms (AWS and Azure), their pricing models and FinOps
* Serve as the referral point for requisitions, purchasing, receipting and invoice queries including correct coding of expenditure and treatment of VAT for IT Operations Practice, IT Supplier & Contract Management Practice and IT Service Management Practice, providing guidance when required to Projects and Programmes regarding wider DDaT purchasing queries; this may require engagement with suppliers
* Work with technical and supplier and contract management teams to ensure contract renewals are managed on time and within budget
* Pipeline plan financial expenditure and ensure it is aligned with technical roadmaps, to deliver service continuity
* Contribute to financial, technical and commercial discussions and liaise with customers, IT partners and suppliers
* Act as a role model and leader within the IT Operations Practice and associated areas
* Lead and provide guidance to junior members of staff
* Share knowledge and experience with others in line with the continuous improvement agenda to help build capability within the IT Operations Practice
* Understand the asset lifecycle, including depreciation
* Ensure a customer focused approach to financial management
Additional information
HMLR expects everyone to spend at least 60% of their working time in the office. This role requires a minimum of 30 hours per week. The role may involve occasional travel and occasional planned out-of-hours work to deal with IT changes and maintenance. The practice contains a mature IT Infrastructure engineering community responsible for the support and maintenance of our technical infrastructure. This role sits within the FinOps team supporting primarily, but not exclusively, budget management of the support contracts that deliver our IT Infrastructure, including management of RDEL and CDEL expenditure.
Requirements
* Financial Analysis capability with confidence in working with numbers and reconciling different sets of information
* Strong communication skills and ability to build working relationships with engineers and stakeholders
* Team player with the ability to work to deadlines and prioritise urgent tasks, using a logical analytical approach to problem solving
* Proven knowledge and experience of working practices within IT Operations
* Competence with MS Office, in particular strong Excel skills
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