Project Office Manager - Special Projects Division
Cambridge
Monday - Friday - Full-Time
Salary - Flexible depending on experience
A fast-growing, agile engineering and projects business is seeking a Project Office Manager to join its high-performing Special Projects division.
Operating across complex, fast-paced sectors including data centres and pharmaceuticals, this team also delivers major projects across Europe. This is a varied, high-profile role where you will support both leadership and project teams as the business continues to expand.
The Role
As Project Office Manager, you will take ownership of project coordination, financial administration, and office operations, ensuring the smooth running of the division. You will act as a central point of contact across multiple functions, working closely with senior stakeholders and technical teams.
Key Responsibilities
Produce financial reports, KPIs, and management dashboards
Raise and manage purchase orders across the supply chain
Support applications for payment, invoicing, and financial reconciliation (GBP/EUR)
Track and chase outstanding and retention payments
Maintain document control to ensure project quality and consistency
Provide business support across Sales, Projects, Engineering, and Operations
Coordinate travel, accommodation, and logistics for European-based teams
Manage the Cambridge office, facilities, and supplier relationships
Support onboarding of new employees (equipment, systems, logistics)
Assist with audits, compliance, and accreditation processes (PQQ/vendor)
Support Project Managers in producing client reports
Organise training sessions, meetings, and team activities Experience/skills required
Previous experience working within an engineering, construction, M&E or facilities organisation
Strong organisational and time management skills
Excellent attention to detail
Excellent IT skills Benefits:
25 days annual leave, rising to 26 after 2 years' service and 27 after 8 years' service
Option to purchase or sell additional holiday
Pension scheme: 7.5% employer contribution, rising to 8.75% after 5 years and 10% after 10 years
Company performance-related bonus scheme
Employee referral scheme
Competitive sick pay
Private healthcare
Discounted gym memberships
Savings on home gym equipment
Meal prep partner discounts
Cycle to work scheme
Electric vehicle salary sacrifice scheme
EV charger loan scheme
Smart Tech Scheme
Employee discounts via online portal