The Payroll Manager is responsible for supervising and processing all aspects of the company’s payroll function in compliance with federal and state regulations as well as company policies. The Payroll Manager will possess a strong understanding of cross-functional touchpoints that impact the system. This individual may suggest solutions to complex problems and projects across the different system modules. This position will partner with the Benefits team to process benefit deductions and serve as a resource for employees with answering payroll questions.
The Payroll Manager will demonstrate a high level of integrity, in-depth knowledge of payroll, and perform with a high level of accuracy and a proactive approach to customer service.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Manage and process the company’s payroll; create payroll batches, enter commissions, bonuses, incentives, etc.; enter and verify time and attendance exceptions on a bi-weekly basis, including employee leave of absences.
* Research payroll inquiries to determine the correct payment of wages in accordance with company policies and local and federal statutes. Keep informed about changes in tax and deduction laws that apply to the payroll process.
* Enter and verify earnings and deductions into employee’s records to ensure proper payment of taxes, insurance premiums, and other benefits.
* Act with urgency to resolve payroll discrepancies and answer employee inquiries about their payroll or the system.
* Serve as a resource to the Accounting team on GL reconciliation questions.
* Maintain quarterly tax filings and annual preparation of W2’s.
* Train employees on how to accurately use the payroll system (including but not limited to submitting time off requests and hourly employee timecard entry)
* Complete employment change data for new hires, promotions, demotions, transfers.
* Prepare new employee onboarding and perform post hiring quality control and I9 verification.
* Act as a liaison between Paylocity and the varying state agency for the remote employees outside of Massachusetts.
* Complete mandatory quarterly and annual reports.
* Prepare and fund retirement, HSA, and FSA plans.
* Review reports to ensure accuracy of the Company’s payroll.
* Partner with the HR department for payroll and HR audits.
* Perform administrative duties of moderate to high scope of confidentiality for the Human Resources Department.
* In cooperation with other HR units, participate in ad-hoc or special Human Resources projects deemed a priority and perform related work as required.
* Complete all internal Company training as assigned and required.
* Adhere to the Company’s privacy and data security policies including but not limited to safeguarding of sensitive information and complying with relevant regulations to protect non-public information.
* Exhibit the ability and desire to embrace and enhance the Company culture.
SECONDARY/ RESPONSIBILITIES
* Maintains payroll guidelines by writing and updating policies and procedures.
* Complete employment verifications for employment and credit purposes.
* Assist with monthly benefit invoice reconciliation and open enrollment.
* Assist with 401k, workers compensation, and payroll audits.
SUPERVISORY RESPONSIBILITIES
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
* Minimum of 7-10 years relevant and progressive work experience.
* Knowledge of rules and regulations related to payroll processing.
* Prior Paylocity experience preferred.
* Ability to analyze data, draw conclusions, and make appropriate recommendations.
* Proficiency with Excel and Microsoft Office 365 required. Must have the ability to create, input and maintain Excel spreadsheets with accuracy.
* Cheerful outlook, excellent work ethic, and elevated level of customer service and follow-up.
* Excellent professional verbal, written, and phone communication is required.
* Must be an “initiative-taker” who will identify problems and initiate corrective actions within the scope of responsibilities.
* Strong work ethic and experience with handling sensitive and confidential information with discretion.
SKILLS
* Basic knowledge of the Companying and financial services industry including federal laws and regulations
* Willingness to gain new knowledge and technical skills.
* Intermediate typing skills to meet the production needs of the position.
* Intermediate math skills: the ability to calculate interest, commissions, proportions, and percentages; balance accounts; add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals; locate routine mathematical errors; compute rate, ratio, and percent, including the drafting and interpretation of bar graphs.
* Exceptional verbal, written, and interpersonal communication skills with the ability to apply common sense to carry out instructions and instruct others, train personnel, read, analyze, and interpret documents and professional journals, understand procedures, write reports, correspondence, and procedures, speak clearly to customers and employees.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk; use sufficient hand, arm and finger dexterity or feel objects, tools, or controls. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
KEY POINTS
For those seeking to deliver the latest financial solutions rooted in trustworthy, high-quality service, Charlesbridge, a mutual Company holding company, provides operational support, resources, legacy, and innovative thinking to financial institutions so they can deliver a suite of flexible, personalized solutions designed to meet the evolving needs of our clients and our communities. Our local roots, dedication to the communities we serve, loyalty to our people, and commitment to excellence ensure that we remain a trusted partner in an ever-evolving financial journey, today and tomorrow. While our employees are committed to helping our clients, we are committed to our employees. To support our employees, we offer a competitive benefit package with Medical, Dental, Vision, Flexible Spending, Tuition Reimbursement, Childcare Subsidy, Retirement, Life Insurance, and many other benefits.
Charlesbridge is committed to providing equal opportunity for all employees and applicants without regard to race, color, religion, gender, sexual orientation, age, marital status, national origin, physical or mental disability, veteran or disability status, gender identity, or expression, citizenship, genetic information, ancestral origin, military status, pregnancy, childbirth, and or conditions relating to pregnancy or any other related medical conditions or any other status protected by Federal, State or local laws.
Here at Charlesbridge, we strive to foster a culture where every voice is valued and where employees have a sense of belonging and connection with each other. We are dedicated to creating a work environment that understands, supports, and welcomes diverse perspectives and backgrounds. Together, we will create an inclusive and culturally competent and supportive environment where employees model behavior that enriches both Companys and the communities we support.
Pay Range Disclosure
The pay range for this position is $83,065 - $111,154 per year and is the lowest to highest hourly rate Charlesbridge in good faith believe we would pay for this role at the time of this posting. The Company may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the posted range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, sales or revenue-based metrics, business or organizational needs and affordability.
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