Description The Role The role will primarily assist the Group Company Secretary with ensuring that the Group maintains high standards of corporate governance across all its entities and complies with all statutory requirements. Supporting on key governance projects and will be an integral part of the change process for the department. Responsibilities Preparing the board & committee meeting calendar and board agenda planner. Responsible for the company secretarial functions relating to management committees and certain boards by ensuring effective preparation for, administration of, and follow-up of all meetings. Supporting the establishment and alignment of procedures and policies to conform to UK and relevant international regulatory changes affecting corporate governance. Maintain/oversee UK and non-UK corporate regulatory filings and corporate records. Providing support to the Company Secretariat department in view of governance best practice. Assisting with the review of existing governance and compliance policies, articles of each entity, and advising on key actions required by the appropriate committees/board. Responsible for the in-depth audit and updating of all corporate files, statutory databases and entity registers. Reviewing jurisdictional agents’ registers and foreign company regulations/laws and advising on requirements. Supporting the onboarding of new agency partners, including uploading detailed corporate profiles onto Diligent entity management system and formulating registers. Assisting the team with the formulation of a governance framework for the Canopius Group, working alongside key departments and colleagues as required. Assisting with the completion of know your customer (“KYC”), statutory and regulatory forms and documents, required by registrars, agents, banks, clients etc. Assist with Corporate actions as needed, including acquisitions, disposals and internal restructuring initiatives, Group-wide projects and ad hoc matters. Assisting with advising on best corporate governance practice and adherence to the internal governance framework. Assist with drafting governance framework documents. Assist with the new director induction process. Skills and Experience ICSA part qualified/qualified or not yet started but interested too. A willingness to help progress corporate projects with the Company Secretariat team. Some understanding of company secretarial governance, corporate business practices and company law/regulations. Some understanding of regulated entities and key regulatory practices. Experience with external stakeholder relationships. Strong administrative and organisational skills with attention to detail and the ability to take the initiative and manage a diverse workload. Able to handle a broad and diverse workload and is willing to undertake all aspects and levels of CoSec support. Able to work under pressure, to tight deadlines. Discretion and integrity handling confidential information Strong interpersonal skills with excellent spoken & written communication skills and an ability to develop strong relationships with stakeholder across the business Experienced user of Diligent Entities (or similar tool) Advanced user of Microsoft Office (Word, Excel, Outlook and PowerPoint) Knowledge and experience of DocuSign and Microsoft Visio is desirable but not imperative Experienced in high quality document production and the clear presentation of complex information