Company information
Salinity was launched in 2021 as a spin-out from the University of Birmingham, after eight years of research and development in the laboratories there and at Aston University. We are a young company, developing an advanced reverse osmosis (RO) process technology that offers higher recovery (water removal), using less energy and reducing costs by 30 – 55% compared with conventional systems. We are now in the commercialisation stage, rolling out pilot systems in multiple markets around the world, negotiating licences with some of the largest global water engineering companies, working in municipal, industrial and mining applications.
We are a small and motivated team (currently 10 people) based at Tyseley Energy Park in Birmingham. We maintain flexible working, with the focus on getting stuff done as efficiently as possible.
Job Purpose
We are looking for a new team member to help improve our office efficiency and proactively support our business. This is a support role – helping members of this busy team to get more done and be more efficient.
You will report to the Head of Finance and support book-keeping, admin and routine accounting tasks. You will seek opportunities to improve efficiency of processes and assist other members of the team to get things done, including ad-hoc requests such as purchasing and handling enquiries.
This is a part time role (20 hours per week). You will need to be able to work in the office in Tyseley at least two days per week with the balance from home. Typically, everyone is in the office on Tuesdays and Wednesdays. The nature of the role will require you to be flexible about when you pick up and respond to requests for help from members of the team.
Main Duties
Financial & Admin
* Raise PO’s in ApprovalMax
* Receive and input invoices to Xero
* Maintain fixed asset register for office and workshop equipment
* Progress chase suppliers
* Tracking deliveries
* Submitting bills/invoices for payment
* Negotiate & administer trade credit accounts with regular suppliers
* Chairing and scribing at our weekly team meetings
* Engage with landlords over issues relating to the site
* Support engineering team with project procurement, travel plans, logistics
HR & team support
* Update & maintain staff handbook, company policy documents & other HR documents
* Administer health insurance, EV car scheme and other benefits
* Support team with recruitment advertising and processes
* Onboarding of new staff
* Administer company commercial and travel insurances
* Organise team 6 monthly development days
* Coordinate weekly company team meetings and update task lists
* Coordinate on-boarding & leaving staff processes with recruitment agency
* Maintain records in Breathe HR, updating payroll and other systems as required
Brand and data support
* Finalise & maintain the company PowerPoint template and ensure everyone is using it – get IT Helpdesk to automate roll-out
* As above for key Word templates and email signatures
* Build & maintain Mailchimp or other mailing list / contact management database, sourcing contacts from colleagues and developing a process to add new contacts, including target customers, licensees, suppliers, investors and shareholders
Knowledge, Skills, Experience and Attributes Required
* Experience of Office Management & HR admin
* Expert user of MS Office tools, including PowerPoint, Word and Excel with the ability to implement templates
* Experience of Xero would be an advantage
* Willing to engage with the whole team in this small and friendly company
Benefits
* Contributory Pensions Scheme
* Private Medical Care
* Free Parking
* Flexible working (20 days per week, with a minimum of 2 days in the office)
* 25 days holiday (pro rata)
How to apply
* Please send your CV and a covering letter to info@salinitysolutions.co.uk (strictly no agencies please)
* Due to the high volume of expected applications, if we don’t make contact, you have been unsuccessful on this occasion
* Closing date 21st July