Overview
The Environment Agency strategy is to protect and enhance nature and leave the nation’s natural environment in a better state than we inherited it. We have committed to being a net zero organisation by 2030. Defra Group Fleet Services is responsible for leading the fleet transition to net carbon zero.
This is an exciting opportunity to work with a team of fleet specialists to support delivery of these ambitious fleet targets and drive tangible change. You will work in a team of contract specialists, supporting delivery of a varied work programme of purchase and service contracts on behalf of the Environment Agency and our Defra Partners. You will work with colleagues across the organisation identifying business needs, determining contract strategy, and leading tender processes including award of contracts.
You will lead on relationships with key suppliers. Managing contracts through the whole lifecycle, developing and monitoring KPIs, working with suppliers to reduce their environmental footprint, maintain a cost-effective fleet and ensuring we deliver our legal and health & safety responsibilities. So excellent relationship management and influencing skills are critical to the role.
Team
Defra Group Fleet Services (DGFS) is a national team that now provides a collaborative fleet service across the Defra group. We are part of the Strategy, Transformation & Assurance Directorate. The Contracts team work with colleagues to develop the contract requirement, determine and award the required contracts and contract management of supplier performance to ensure operational delivery of contracted services. The role will report to the Fleet Manager for Contracts.
Responsibilities
* Lead on relationships with key suppliers and manage contracts through the full lifecycle.
* Develop and monitor KPIs; work with suppliers to reduce environmental footprint and maintain a cost-effective fleet.
* Ensure delivery of legal and health & safety responsibilities.
* Identify business needs, determine contract strategy, and lead tender processes including award of contracts.
Experience/skills Required
* Establish and maintain good relationships with internal and external partners to understand and influence their activities and promote and enhance Environment Agency goals and reputation.
* Provide advice and guidance as an expert in fleet contracts, developing appropriate solutions to problems within policy / best practice guidelines.
* Contribute to the development of Environment Agency policy and process at national / local level and monitor and advise on effective implementation in the business, in line with environmental targets.
* Develop and implement systems and tools for monitoring and reporting on service delivery, assess and interpret operational performance / compliance and advise senior managers on implications and appropriate action.
* A contract manager is able to ensure suppliers are delivering the required contract standards.
* Experience of the procurement processes within Defra would be desirable.
* The applicant must be well organised and be a self-starter.
Role specifics
* Full UK Driving Licence.
Contact and additional information
The location is flexible, with dispersed teams, remote working and possible attendance at EA offices or national meetings (overnight stays may be required).
Please contact Jacqui Date (Fleet Manager) via email at: jacqui.date@environment-agency.gov.uk (Monday to Thursday) for more information or to arrange an informal discussion.
Interviews will take place via MS Teams, provisionally early to mid November. We are committed to an inclusive workforce and welcome flexible working patterns, including job share. We also guarantee an interview to anyone with a disability whose application meets the minimum criteria for the post.
Competence questions
1. Customer and Partner Relations - In no more than 250 words please give an example when you have consulted and collaborated with customers and partners effectively through raising awareness and education, or by combining projects, to ensure buy-in to initiatives which benefitted or promoted the organisation’s duties and policies. Your answer will be used for interview selection.
2. Influences and Persuades Others - In no more than 250 words please give an example when you have presented a case in a convincing and attractive way that has won people over, encouraging them to follow plans willingly.
3. Takes Decisions and Solves Problems - In no more than 250 words please give an example of finding and delivering a solution after analysing information and considering alternatives.
4. Contracts & Relationship Management - In no more than 250 words please give an example of developing and managing successful contracts.
Licenses
* Full UK Driving Licence
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share. The Environment Agency values privacy and uses Central Government frameworks for external recruitment; for more information about supplier opportunities, visit the Crown Commercial Service guidance.
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