Fleet Compliance & Training Administrator
đź“Ť Northampton
đź•’ Full-Time | Permanent
Join a Business Where Compliance, Safety & People Development Matter
We are looking for an organised, proactive, and detail-focused Fleet Compliance & Training Administrator to join our Fleet, Compliance and Training Team. This is a varied and fast-paced role that plays a key part in ensuring our fleet, workshop equipment, facilities, and employee training remain fully compliant and operational across the business.
This position is ideal for someone with strong administration skills who enjoys working across multiple areas of the business and thrives in a structured, compliance-driven environment.
The Role
As part of the Fleet, Compliance and Training Team, you will provide day-to-day administrative support across fleet compliance, health & safety, workshop facilities, supplier management, and employee training administration.
You will help ensure vehicles, workshop equipment, systems, records, and employee training remain compliant with legal and company requirements while supporting managers, workshop teams, suppliers, and customers.
Key Responsibilities
Business Compliance Administration
Manage the business asset register and fleet management system
Arrange statutory inspections and ensure any failed actions are completed
Update compliance records and maintain accurate documentation
Collate environmental and energy reporting data including CO2 emissions and waste records
Monitor weekly H&S audits and escalate issues where required
Raise orders and manage PPE, workwear, and H&S equipment requests
Coordinate occupational health appointments
Carry out Ross Road site health & safety administration checksFleet Compliance Administration
Add and validate new vehicles onto the fleet management system
Maintain vehicle compliance documentation including V5s, MOTs, LOLERs, plating certificates and insurance records
Monitor fleet KPIs and compliance alerts daily
Produce vehicle taxation schedules and VOR reporting
Manage traffic violation administration and recharges
Support vehicle insurance administration and claims handling
Coordinate vehicle maintenance approvals and recordsCustomer & Supplier Administration
Produce customer recharge reports and KPI reporting
Support long-term hire customers with additional vehicle requests
Raise fixed cost supplier orders and issue management reports
Support supplier compliance and documentation managementWorkshop & Facilities Administration
Deliver H&S inductions for new starters
Ensure Ross Road office and workshop facilities remain organised and presentable
Coordinate confidential waste collections and contractor visits
Order stationery and office supplies across all sites
Manage company pool vehicles
Act as first point of contact for visitors and incoming enquiriesTechnical Training Administration
Coordinate employee training bookings and records
Arrange courses including CPC, First Aid, Product Training, Driver Assessments and H&S training
Maintain briefing, policy and risk assessment records
Monitor and chase overdue training requirements
Support managers with training needs analysis and approvalsWhat We’re Looking For
Essential Skills & Experience
Excellent administration and organisational skills
Strong attention to detail and accuracy
Experience working in a fast-paced environment
Confident communication skills
Strong customer service background
Good IT skills including Outlook, Teams, Excel and Word
Ability to work independently and as part of a team
Reliable, proactive and highly organised approachDesirable Experience
Previous fleet administration experience
Experience within the HGV or Commercial Vehicle sector
Knowledge of Chevin, Fleetwave or similar fleet management systems
If you would like to apply for this role please send your CV to (url removed) or contact me on (phone number removed)