Directorate Assistant – Fixed Term 12 Months
North Sea Transition Authority (NSTA)
Brief overview of the role
The NSTA’s hybrid working model expects staff to spend 40 % of their time in the office. As Directorate Assistant, you will provide comprehensive administrative support to the Directorate Leadership Team, engaging with stakeholders across the organisation.
The role includes diary management, coordination of meetings and events, financial and budget tracking, and supporting cross‑directorial projects.
A key element will be facilitating communication between technical and non‑technical personnel, ensuring that information flows smoothly across teams.
Key responsibilities
* Personal Assistant support to the Director: diary management, prioritisation of appointments, reallocation of conflicts, preparation of briefing materials, gatekeeping of time, and travel/expense administration.
* Administration support: organise internal and external meetings and events, on‑the‑day support, maintain industry contact lists, and assist with budget tracking.
* Directorate support: plan all‑directorate events, manage communications, clerk meetings, and provide ad‑hoc clerking for external stakeholder meetings.
* LT support and cover: provide PA support to other Directors and monitor emails when covering for colleagues.
* Projects: support the Senior Business Delivery Manager with directorate project management and cross‑directorate projects involving the Operations Directorate, including annual planning and diary coordination.
Qualifications, experience and skills
* Previous PA role supporting directors or senior‑level colleagues.
* Strong organisational and time‑management abilities with a systematic and disciplined approach.
* Self‑starter capable of working independently and collaboratively.
* Ability to work at pace and demonstrate clear accountability for deliverables.
* Excellent communication skills, able to engage stakeholders at all levels verbally and in writing.
* Strong analytical skills and problem‑solving ability across a wide range of sources.
* Proactive approach to identifying and resolving anomalies or concerns.
* Experience in document management or similar administration in the energy industry.
* Practical knowledge of SharePoint.
* Proficiency with Microsoft Office applications (PowerPoint, Word, Excel).
* Regulatory knowledge (training will be provided).
* Basic financial accounting and budget tracking knowledge.
* Experience supporting small teams to deliver well‑defined deliverables within agreed timelines.
* Experience organising internal team events and logistics.
Seniority level: Entry level
Employment type: Temporary
Job function: Administrative
Location: Kingswells, Scotland, United Kingdom
Post posted: 1 week ago
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