RP : DEFFIN01
Job Title : Finance / Reception Administrator
Location : Chertsey, UK
Salary Expectations : £25, £30, DOE
Working hours : 37.5 hours a week, full-time.
Essential
* Must have single UK nationality.
About Us
We are currently seeking a dedicated and detail-oriented Finance / Reception Administrator to join a defence systems client in Chertsey.
This role offers a unique opportunity to work in finance and also provide exceptional reception services, ensuring a welcoming and efficient experience for our visitors.
Key Responsibilities :
As a Finance / Reception Administrator, you will be responsible for :
Financial Responsibilities
* Administering accounts receivable and payable, ensuring correct coding.
* Maintaining financial reports for the Finance Director.
* Managing records of invoices and tax payments.
* Identifying and resolving account discrepancies.
* Organising and maintaining easily retrievable records of invoices and payment documentation.
* Assisting with invoice filing and document management.
* Providing general financial support to the Finance Director, including data entry, filing, and administrative tasks.
* Collaborating on various financial projects and data analysis.
* Monitoring the accounts email inbox for invoice number requests generated from Chertsey emails.
* Entering invoice information into Sage and providing invoice numbers.
* Accessing the Barclaycard online account to retrieve monthly company statements.
* Reviewing monthly credit card submissions from staff, ensuring adherence to company policies and procedures.
* Collating employee statements, ensuring proper authorisation and correct VAT receipts.
* Allocating all entries to the correct cost codes and calculating the overall value against each separate cost code.
* Expediting returns that are late.
* Entering completed statements on Sage and reconciling the Sage Barclaycard account each month.
Reception Duties
* Answering incoming phone calls in a courteous and professional manner, routing calls to the appropriate recipient.
* Welcoming visitors to the office and ensuring a positive and hospitable experience.
* Processing incoming and outgoing mail, including sorting, distributing, and managing mail for different departments.
* Maintaining a clean and organised reception area.
* Managing stationary stock for the business.
* Assisting with purchasing activities when required.
Skills and Experience :
To succeed in this role, you should possess the following
* Previous experience working within a financial department or team.
* Exceptional attention to detail.
* Proficiency in using MS Office applications (Word, Excel).
* Strong experience with financial spreadsheets and excellent numeracy skills.
* Some knowledge of Sage or a similar finance package (advantageous but not required).
* Strong communication and interpersonal skills.
* The ability to prioritise your own workload effectively.
How to Apply
If you are a detail-oriented professional with a background in finance and administrative skills, we encourage you to apply.
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