NHS Administrative Assistant – Bradford Location: Bradford BD9 area Hours: Monday to Friday, 0730am - 330pm or 0800 -4pm Pay Rate: £12.21 per hour Start Date: Immediate About the Role We’re seeking a reliable and detail-oriented Administrative Assistant to join the team in Bradford. This full-time position offers a stable weekday schedule and the opportunity to support vital healthcare services. Key Duties • The postholder will be responsible for the provision of an efficient and effective administrative service for the Estates and Facilities Directorate. Job Dimensions: The postholder will be expected to work as part of a team supporting successful delivery of the E&F Helpdesk services for the Trust. Organisational Chart: (Attached) Knowledge, Skills & Experience Required. Please refer to person specification. Primary Duties & Areas of Responsibility: Welcome visitors to the department and signposting them to the correct area Carry out reception duties including management of keys using the Trust’s computer system (Keytracker), Issue of contractor car parking permits and appropriate equipment as required on a daily basis Issue of staff temporary parking permits as and when required Ensure appropriate authorisations are in place for the issue of access cards to contractors who need access to restricted areas using the Trust’s computer system (Continuum). Take telephone Helpdesk requests from wards and departments throughout the Trust and on behalf of community properties Input data related to Estates & Facilities Helpdesk requests using the Directorate’s computer system (Planet) Prioritise and respond to Helpdesk related queries and complaints from wards and departments in a professional manner, and ensure action is taken by the Maintenance Team as appropriate Use initiative to deal with routine and some non-routine problems that may arise and be aware when to escalate issues to the Helpdesk Team Leader, or the Business Administration Manager. Understands the limits and scope of the job role and the need to only do tasks they have been trained to do. Knows when to escalate when a situation is beyond their scope of practice. Assist with monitoring ID Badge stock levels Process purchase orders using the Oracle system Enter receipt of goods/services for purchase orders on the Oracle system once approved by project leads Review Oracle notifications and ensure appropriate action is taken to enable supplier invoices to be cleared for payment in a timely manner Update and maintain departmental purchase order master report, including progress chasing suppliers for the timely submission of invoices in line with Trust timescales supporting adherence to Trust payment terms Provide general administrative support including typing of letters, formal minutes, memos, reports, filing, photocopying, scanning, etc. Input information into spreadsheets. Word processing of routine correspondence such as letters, memos, labels and reports as directed by the senior administrator. Effective management of meeting room diary. Maintain and monitor stationary stocks and general office supplies. Issue clock cards on a weekly basis. Input month end financial figures. Inputting of bookings. Ensure office systems are organised and tasks performed to the required deadlines. Arrange meetings, including preparation and circulation of agendas, take minutes of meetings as required exercising judgement to resolve any issues. Create action logs and circulate minutes as per distribution list. Check and action the following Oracle reports and report findings to the E&F Business Administration Manager: Goods Received Not Invoiced (GRNI), Notifications Develop and maintain adequate filing systems appropriate to the Directorate in accordance with the Trust & department Records Management Policy. Take and pass on messages in a timely manner. Ensure receipt and timely distribution of internal post. Deal with telephone/email enquiries, both internally and externally. Process Identification (ID) Badge applications in a timely manner in accordance with Trust Policy Be prepared to undertake any necessary training to develop Estates & Facilities services. Such other duties at a comparable level of responsibility, as may be allocated to the post. Ideal Candidate • Previous administrative experience • Strong communication and organisational skills • Proficient in Microsoft Office and data systems • Professional, calm, and attentive to detail To Apply: email your CV to (url removed) Take the next step in your care career—start your journey with us today! " Meridian Business Support is a recruitment specialist acting on behalf of our client as an Employment Business for this vacancy