8.00 - 4.00 pm (30 minutes unpaid lunch each day) (early finish 1 day per week to be agreed with Line Manager)
We are looking for a dynamic and enthusiastic Finance Assistant to join our expanding team. You will ensure the school's financial regulations are observed to operate the day-to-day financial arrangements and control. You will work with finance team members to provide an efficient, effective, and secure financial system. We would like from you:
* The ability to work as part of a team, be pro-active, inspiring, and above all, an effective communicator.
We can offer you:
* Excellent professional development opportunities as part of a growing family of eight schools - www.seeat.org
* Lovely students and expert colleagues in a school that fosters positive relations, good wellbeing, promotes equality and inclusion, and celebrates diversity.
VISION AND PURPOSE:
* Ensuring the school's financial regulations are observed to operate the day-to-day financial arrangements and control.
* Working in liaison with finance team members to provide an efficient, effective, and secure financial system, process, and place approved purchase orders from approved requisitions in line with the approved budget.
* Assist with obtaining 'best value' for orders, ensuring 3 quotes are obtained and retained in line with financial regulations where required, and tenders have been obtained if necessary.
* Process delivery notes as needed.
* Process invoices and other payment requests (e.g., bursary) for authorization, attaching all invoices to the relevant entry on the accounting system (all info will be scanned if necessary and stored electronically), and ready for payment within agreed supplier payment terms by the central trust team.
* Ensure new suppliers are checked and prepared for entry on the accounting system working alongside the central trust team.
* Check supplier statement balances against the accounting system as received.
* Process petty cash claims, ensuring reimbursements are accurate, and the account reconciles and complies with financial regulations.
* Process Direct Debits and Standing Orders on the school's accounting system promptly.
* Reconcile and process monthly credit card purchases to statements.
* Prepare and process monthly photocopying and printing recharges to departments.
* Prepare income for banking, issue receipts, liaise with cash collection companies to transfer funds to the bank.
* Support the operation of Cashless Catering, ParentPay & Ticketsource accounts as needed (e.g., create accounts, create events/trips/items, answer parent queries, prepare reports, process income onto the system).
* Liaise with staff and suppliers to support pupils with free school meals.
* Reconcile pupil names on timetables for music & drama lessons with the finance system periodically or when changes occur.
* Raise invoices and monitor the timely collection of debts (credit control).
* Process all other income on the accounting system, reconciling with primary records.
* Handle enquiries from staff, students, and external parties effectively and efficiently.
* Be familiar with all procedures within the finance office to assist colleagues and cover staff absences.
* Undertake general clerical duties as required.
* Attend relevant training and take responsibility for personal development.
* Attend school meetings as required.
* Respect confidentiality at all times.
Full Time, Permanent (flexible working considered)
Essex 2024 Scale 4, Point 7 - 8 (£26,403 - £26,824 FTE)
#J-18808-Ljbffr