JOB TITLE: OPERATIONS COORDINATOR
DEPARTMENT: OPERATIONS DEPARTMENT
Reports to: Chief Operating Officer
In this role you will be responsible for supporting the coordination and running of the Operations Department alongside the Operations Manager and a wider team of technicians and coordinators.
Responsibilities include:
Liaising with the sales support team to provide all art services for display and appointment needs
Ensure Gallery display for appointments and exhibitions are coordinated in a way that supports the Halcyon vision and its values, and ensure all sales-related demands are executed in a timely manner
Overseeing movement of stock and accurate maintaining of records
Check artwork quality and assessing condition
Tracking all products/issues, ensuring correct route is followed
Liaise with suppliers re on-going orders / timeframes / cost management
Assist department with supplier deliveries and collections
Coordinating logistics and installations for UK and oversees appointments
Working closely with suppliers and artists’ workshops
Administrative duties for the department, including:
* Providing office support to the Department Manager
* Providing cover for colleagues in their absence
* Research into competitive suppliers, building new relationships
* Development of Department paperwork – initiate ideas for future development
Develop a direct and positive working relationship with the operations office team, sales support team and maintain sound communication with other team members
Key Qualities Required:
Essential:
3+ years of experience in a logistics role gained within a gallery, auction house or museum setting
Strong communication skills at all levels
High level of attention to detail
Highly organized; accuracy with figures / sensitive data
Assertive, yet calm demeanour
Acute awareness of Supply and Demand Chain
Pro-active at all times; works to own initiative
Team player
Office 365 fluency
Beneficial but not essential:
Additional language(s)
Understanding of customs procedures
Client liaison experience
Understanding of framing methods