Medical Recruitment Assistant
Closing date: 23 January 2026
An exciting opportunity has arisen for a highly driven and motivated individual to become part of the Medical Workforce department at one of the largest and most prestigious NHS organisations.
Main duties of the job
The post holder will advise on Medical Recruitment issues for the Trust in accordance with the Service Level Agreements. The post holder will act as first point of contact for recruitment enquiries for managers, staff and applicants giving initial advice and support on recruitment processes, and specific information regarding campaigns within the team remit.
The post holder will work closely with the Medical Recruitment Co-ordinators and Medical Workforce Team Leader where necessary, by advising candidates of the outcome of shortlisting, interviews, and have responsibility for completing the pre-employment checks on the Trac recruitment system, triaging the Medical Recruitment inbox, ESR inputting and issuing contracts of employment within agreed timescales. Previous experience in Medical Workforce would be an advantage.
About us
Guy's and St Thomas' NHS Foundation Trust comprises two of London's best known teaching hospitals with a long history of high-quality care, clinical excellence and innovation, the Evelina London Children's Hospital and community services in Lambeth and Southwark.
We are among the UK's busiest, most successful foundation trusts. We provide a full range of local hospital and community services for people in Lambeth and Southwark, as well as specialist care for patients from further afield, including cancer, renal and cardiothoracic services.
We strive to recruit and retain the best staff as the dedication and skill of our employees ensure that our services are high quality, safe and patient focused.
Job responsibilities
For further details please refer to the job description and person specification attached to this advert.
Person Specification
Qualifications/ Education
* Educated to GCSE or equivalent including English and Mathematics
* NVQ level 3 or equivalent experience in customer service or administration
Professional/ Statutory Registration
* Certificate in Personnel Practice level or an equivalent HR qualification
* Studying towards a Certificate in Personnel Practice level or an equivalent HR qualification
* Experience working within customer service or office environment within HR or resourcing
* Experience of producing contracts of employment accurately within set KPI standard times
* Experience of providing administrative support for recruitment activities within a fast paced highly visible support service
* Experience working with the NHS
* Medical Staffing/recruitment experience
Skills/Knowledge/ Ability
* Operational knowledge of standard Resourcing policies and procedures
* Ability to collate, input and analyse data systematically and accurately.
* Proficient in computerised candidate management systems and HR database systems.
* Able to prioritise and plan activities and meet tight deadlines in accordance with Service Level Agreements
* Excellent communication skills: able to maintain confidentiality at all times and communicate with tact and discretion
* Able to understand and work within the Trust's policies relating to data protection, equal opportunities and Health and Safety
* Has a working understanding of relevant recruitment and employment legislation.
* Awareness of NHS issues
* Working knowledge of Medical and Dentists Terms and conditions
* Working knowledge of employment law relating to recruitment
* Knowledge of ESR and Trac
Additional Information
* Highly developed customer focus
* Flexible and pragmatic approach to problem solving
* Effective and supportive team player and willing to develop new skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Guy's and St Thomas' NHS Foundation Trust
£30,546 to £32,207 a year per annum inc HCA
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