Job Description
* Competitivesalary (dependent on experience)
* Permanent,full-time
* Hybrid working (3 days per week in the office)
* Near Epsom,Surrey
* Generous benefits package (Performance related bonus, Pension, access to their car scheme, Birthday voucher, Cycle Scheme, holiday purchase scheme, discounted onsite gym membership, subsidised Café and Canteen, 25 days holiday + all bank holidays)
TLP have been working with Toyota (GB) PLC for over 25 years and are a trusted partner. This role will be employed by TLP (secondment to Toyota (GB) PLC)
An exciting opportunity has arisen for an experienced Senior Executive Assistant to provide dedicated support to the Managing Director while leading a small team of Executive Assistants.
This is a high-profile role within the Corporate Planning team, where you will play a key part in ensuring seamless coordination across the Director Group. Operating at senior leadership level, you will manage complex schedules, oversee executive support operations, and help drive efficiency through the governance and coordination of the corporate calendar.
The role combines hands-on Executive Assistant support with team leadership, making it ideal for someone who thrives in a fast-paced environment and enjoys working closely with senior stakeholders while supporting the effectiveness of the wider leadership team.
What you’ll be doing:
Key Responsibilities
* Provide comprehensive Executive Assistant support to theManaging Director.
* Manage acomplex and ever-changing diary, ensuring effective scheduling,prioritisation, and proactive management of commitments.
* Coordinatedomestic and internationaltravelusing Agencia, including itinerary planning, accommodation bookings, andlogistics.
* Processpurchaseorders, invoices, and expenses using Oracle, ensuring accuracy and compliance with company procedures.
* Act as a key liaison withexternal stakeholders, including government bodies and senior partners.
* Support the management of theExecutive Office budget, includingtracking spend and preparing reports.
* Organiseand coordinateVIP visits and key corporate events, ensuring a high standard of delivery and experience.
Corporate Planning Support
* Collaborate with stakeholders across the business tomanage andmaintainthe Corporate Calendar, ensuring effective scheduling and coordination of meetings and events.
* Preparepresentations, reports, and meeting documentationfor seniorleadership.
* Provideminute-taking and meeting administrationfor governance forums and key business meetings.
* Support the development and maintenance ofcorporate governance frameworks and documentation.
Team Leadership
* Lead and develop a small team of Executive Assistants, setting standards for executive support across the Director Group.
* Develop new ways of working as part of a modernised EA support model.
* Introduce andtrack team performance metrics and drive continuous improvement.
* Ensure effective holiday cover and resource planning across the EA team.
* Foster a collaborative, supportive, and high-performing team culture.
Centre Management
* Review and address unjustified contacts; work with high-volume dealers to improve self-serve capabilities.
* Identifyand implement innovative improvements to systems and communications that support dealer self-service.
* Escalate system issues or bugs to IS fortimelyresolution.
Qualifications and Experience
* We’re looking for a highly organised, proactive professional who is comfortable operating at senior leadership level and leading a support team.
Essential experience:
* Extensive experience supportingsenior executives or board-levelleaders
* Experiencemanaging orleading a team
* Excellentdiary management andorganisationalskills
* Strongcommunicationand stakeholder management skills
* Experience managingexpenses, budgets and financial administration using Oracle
* AdvancedMicrosoft Office skills, particularly PowerPoint and Excel
* Exceptionalattention to detail
* Experience coordinating travelarrangements and itineraries using Agencia
Desirable
* Experienceestablishingor developingExecutive Assistant teams or shared support functions
* Experience working within corporate governance or corporate planning environments