Vendor Management Associate (12-month Contract)
Company Name: Vertex Pharmaceuticals
Type of Role: Contract position, Inside IR35
Location: Hybrid, 3 days on site in Paddington, London.
Department: Strategic Sourcing
Looking for opportunities with purpose, impact and possibilities? Our client, Vertex, is a global biotechnology company that invests in scientific innovation. As they grow their pipeline at pace, they are strengthening their reputation for creating transformative medicines for people with serious diseases.
General Overview:
As a key member of the Strategic Sourcing function, the Vendor Management Associate will be responsible for maintaining and managing vendor relationships, ensuring that all vendor records are accurate, up-to-date, and compliant with company policies and procedures.
The ideal candidate will be able to work in a fast-paced environment and effectively communicate with vendors and internal teams to ensure smooth operations.
Key Duties & Responsibilities
* Vendor Record Management: Maintain accurate and up-to-date vendor profiles in the company’s vendor management systems. Ensure all required documentation, such as tax documents, banking information, and contact details, are current.
* Data Entry & Updates: Enter and update vendor data, including company information/addresses, payment terms, and banking information. Ensure accuracy and consistency across all vendor records.
* Vendor Communication: Serve as the point of contact for vendors, addressing inquiries and resolving issues related to vendor records.
* Compliance & Audits: Ensure vendor compliance with company policies and industry regulations. Assist in vendor audits, ensuring all documentation and records are in accordance with regulatory requirements.
* Vendor Onboarding: Assist in the onboarding process for new vendors, including gathering necessary documentation, negotiating terms, and ensuring smooth integration into the company’s systems.
Knowledge & Skills:
* Strong attention to detail and organizational skills.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
* Familiarity with vendor management software or ERP systems (e.g., SAP, Oracle) is a plus.
* Ability to work independently and as part of a team.
* Strong problem-solving skills and ability to manage multiple tasks in a fast-paced environment.
* Exhibits understanding of the importance of project management, documentation of work and completion of projects on a timely basis.
* Demonstrates an understanding of all internal and external regulations and guidelines.
* Good time-management and follow-up skills.
Education & Experience:
* Minimum A Level; Bachelor’s degree in Business, Supply Chain Management, or related field preferred.
* Experience in vendor management, procurement, or administrative support.
* Previous experience in data entry or record-keeping is a plus.
Vertex is partnering with Talent Works to manage their international temporary job openings. If you are successful in your application, you will be employed by Talent Works to work on a temporary assignment at Vertex.