We’re looking for an enthusiastic Executive
Assistant to work closely with our dynamic founder leading a thriving,
London-based restaurant group with international operations in Dubai and India.
This unique opportunity blends traditional EA duties with creative, strategic
and operational responsibilities in an exciting, fast-paced environment.
About the Role
This is more than a standard Executive Assistant position. You’ll manage both
business and personal affairs for the founder, ensuring their day-to-day
operations run smoothly while supporting projects across multiple business
areas. This role is designed for a detail-oriented individual who thrives under
pressure and embraces variety.
Key Responsibilities
1. Business Operations
o Manage complex diaries and schedules, including
international appointments.
o Handle all forms of business correspondence across
multiple time zones.
o Organise international and domestic travel
arrangements with detailed itineraries.
o Oversee expense management.
o Arrange,
schedule and facilitate meetings with senior management.
2. Project Coordination
o Support emerging projects in the UK, Middle East,
and India, liaising with stakeholders across these regions.
o Ensure all materials (e.g., marketing content, PR
information) are prepared and aligned with deadlines.
o Work
alongside other departments such as Marketing and Operations to execute
strategic initiatives.
3. Marketing & Event Support
o Collaborate with the Marketing team on creative
campaigns, activations and communication with restaurant teams.
o Coordinate
event planning and execution across multiple locations, ensuring every
detail aligns with the brand’s ethos.
4. Personal and Family Support
o Work alongside the founder’s Personal Assistant to
coordinate personal responsibilities.
o Liaise
with domestic staff like the founder’s private driver to manage logistics
seamlessly.
Essential Skills and Attributes:
* Exceptional
Organisational Skills: Proven ability to manage complex schedules,
multiple priorities, and diverse tasks across international offices.
* Effective
Communicator: Proficiency in written and verbal communication, with the
ability to interact seamlessly with stakeholders in the UK, Dubai and
India.
* Cultural
Sensitivity: Awareness and appreciation for cultural nuances in
hospitality and design to align with the brand ethos.
* Adaptability
and Problem-Solving: Handling unexpected challenges gracefully and
providing effective solutions in a dynamic environment.
* Attention
to Detail: A keen eye for detail to ensure that all aspects of
operations and design meet the establishments’ high standards.
* Passionate
About Hospitality & Design: Genuine interest in the hospitality
industry and understanding of the aesthetic elements of the projects.
* Discreet
and Professional: Discretion and professionalism to represent the
founder and the brand values in all interactions.
* Experienced
in Hospitality Operations: An understanding of restaurant and
hospitality workflows, including reservations, guest experience, supplier
coordination and staff dynamics, to effectively support decision-making.
* Financial
Confidence: Skilled in managing expenses, basic budgets and admin
tasks.
What Makes This Role Unique
You will work directly with an inspiring founder in a role that combines
creativity, strategy and operational responsibility. The variety and
international scope of this position create an exciting challenge for the right
candidate, offering unique exposure to the worlds of hospitality and design
while being part of a dynamic and collaborative work culture.
We can’t wait to hear from you!