About Us We are a dynamic and growing organization dedicated to providing high-quality services in the field of Social, Emotional, and Mental Health (SEMH). Our team is committed to creating a supportive and efficient work environment that enables us to deliver exceptional care to our clients. We are currently seeking a skilled and experienced Full-time Office Manager to join our team and help streamline our operations. Job Overview We are looking for a highly organized and proactive Office Manager to oversee the day-to-day operations of our office. The ideal candidate will have extensive experience in office management, particularly in the SEMH sector. This role requires a combination of administrative skills, people management, and a deep understanding of the unique challenges and requirements of SEMH services. Key Responsibilities Office Administration: Manage and optimize office operations, including maintenance of office equipment, supplies, and facilities Develop and implement efficient filing systems, both physical and digital Oversee the organization's calendar and schedule appointments for senior management Manage incoming and outgoing mail and correspondence Prepare and distribute memos, letters, and other official documents Human Resources Support: Assist with recruitment processes, including posting job ads, scheduling interviews, and onboarding new employees Maintain employee records and ensure compliance with relevant regulations Coordinate staff training and development initiatives Support the implementation of HR policies and procedures Financial Management: Assist with budget preparation and monitoring Process invoices and manage accounts payable and receivable Prepare financial reports and analyze expenditures Liaise with external accountants and auditors as needed SEMH-Specific Duties: Maintain confidentiality and security of sensitive client information Coordinate with SEMH professionals to ensure smooth scheduling of client appointments Manage and update client databases and records Assist in the preparation of reports and documentation for regulatory compliance Support the implementation of SEMH-specific policies and procedures Vendor and Stakeholder Management: Manage relationships with suppliers, service providers, and other external stakeholders Negotiate contracts and ensure value for money in procurement Coordinate with partner organizations and agencies in the SEMH sector Technology and Systems Management: Oversee the implementation and maintenance of office technology systems