ABOUT USWith 30 years of industry expertise, Apogee supports organisations of all sizes and sectors by streamlining their IT needs through a single point of contact.
As an independent subsidiary of HP Inc, we have the advantage of being part of one of the world’s leading technology companies, with instant access to the latest innovation all supported by our market leading service operations.
Our core values - Integrity, Passion, Courtesy & Respect, Inclusivity, Knowledge, People, and Flexibility - shape our culture and guide our actions. We prioritise ethical business practices, fostering relationships and promoting diversity and inclusion.
Our culture allows you to innovate and develop your career with the support of an expanding corporate and progressive organisation. We are looking for inspiring and pioneering individuals, who want to make a difference in their careers as well as in the world around them. We are proud of all our employees, who are at the heart of what we do. If you become part of our journey, everything is possible, and the opportunities are endless.
At Apogee Corporation, we believe that true innovation flourishes when everyone is free to be their authentic selves. As an Equal Opportunity Employer, we are committed to creating an inclusive environment where every unique perspective is valued and celebrated. We draw on the richness of our differences—across age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, and beliefs—because we know that our collective strength lies in our diversity. Here, your individuality drives our shared success, and we actively encourage you to bring your whole self to Apogee.
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JOB DETAILSWe are seeking a detail-oriented and proactive Contracts & Payouts Administrator to join our Contracts Division. This non-managerial position plays a critical role in ensuring the smooth management of service contracts, financial transactions, and customer settlements. The ideal candidate will be highly organised, capable of managing multiple priorities, and confident communicating with internal teams and external partners.
This role offers the opportunity to contribute directly to operational efficiency, financial accuracy, and customer satisfaction across the business.
Load new service contracts accurately into the ERP system
Generate initial customer invoices and handle related administration
Manage amendments and resolve contractual queries
Apply annual price increases per contractual terms
Issue credit notes and re-invoices as needed
Finalise contracts and maintain up-to-date records
Payouts & Funding Coordination
Use funding platforms to manage queries and support payout efficiency
Upload documentation to funding portals
Collaborate with sales to resolve funding issues and avoid delays
Prepare funder packs post-delivery
Monitor received payments against forecasts and report accordingly
Financial Reporting & Forecasting
Maintain and update cash forecasting tools
Work with Finance to ensure accurate reporting
Ensure timely completion of invoicing tasks
Produce monthly activity reports and flag training needs where necessary
Internal Collaboration & Communication
Assign daily tasks using internal dashboards
Communicate effectively across departments to resolve queries
Work collaboratively via shared inboxes
Ensure inboxes are managed and responded to efficiently
Compliance & Documentation
Process contracts in accordance with funder regulations
Create and distribute accurate documentation using e-signature tools
Provide detailed summaries when deals deviate from expected margins
Verify documentation for correct signatories and audit trails
Run reports to track outstanding queries and deal progress
For roles with office-based hybrid working: A typical working pattern is Monday to Friday, 08:30 to 17:30, with a one-hour lunch break. This role also offers flexibility to work from home, typically two days per week for a five-day working week.
For fully remote roles: A typical working pattern is Monday to Friday, 08:30 to 17:30, with a one-hour lunch break. This role is fully remote and home-based. Attendance at our offices is required periodically for team meetings and training.
SKILLS AND EXPERIENCE REQUIRED
Minimum 1-2 years' experience in a contracts, finance, or administrative support role, ideally within a commercial or service-driven environment.
Proficient in Microsoft Word, Outlook, and Excel (basic level)
Exceptional organisational skills with the ability to multitask and meet deadlines
High attention to detail and accuracy
Strong written and verbal communication skills
Self-motivated, with the ability to work independently and in a team
Proactive and solution-oriented approach
Desirable
Experience understanding of contract types
Familiarity with contract terms and conditions and use of ledger systems.
BENEFITS
Flexible working options
33 days holiday including bank holidays
Holiday purchase scheme
Enhanced family friendly benefits (maternity, adoption, paternity and IVF)
2 paid days off per year for voluntary work to support our local communities
Staff Reward Scheme
Pension scheme
Life assurance 4 x salary
Sponsorship for professional development and memberships
Employee Assistance Programme, including access to a virtual GP and financial wellbeing support
Mental health first aider support programme
Cycle2work scheme
Discounted Gym Membership
Eye care voucher scheme
Free flu vaccinations
Employee social events and recognition activities throughout the year
HP Employee discount programmes
Mobile phone discounts
Apogee Corporation is dedicated to fostering a diverse and inclusive workplace and is proud to be an equal opportunity employer. We welcome applicants from all backgrounds and are open to discussing flexible working arrangements. We actively support work-life balance and encourage candidates to share any flexibility requirements, which we will do our best to accommodate where possible within the needs of the role and the business. If flexibility is important to you, please include this information in the salary section of your application, after stating your salary expectations, so we can discuss it early in the process.
If you have a disability or health condition and require any reasonable adjustments during the application or recruitment process, please contact us on