Job Description
JOB PURPOSE
This is a fixed-term contract to cover maternity leave, expected to last approximately 12-15 months.
Provide general support to the Rail team in delivering an efficient and optimised service to the business. Maintaining records of Network Rail fleet assets in-line with company policies, developing and producing weekly management and contract reports.
KEY RESULT AREAS
* Competent in the use of Fleet/Asset management systems.
* Proven ability to work to changing deadlines and able to multi-task.
* Ability to gather robust data and produce clear succinct, and quality maintenance and commercial reports.
* Timely preparation of reports
* Ability to communicate at all levels
Qualifications
Qualifications & Experience
* Mathematics GCSE (or equivalent)
* English GCSE (or equivalent)
* Experience in Excel and Microsoft Access
* Prior experience in an administrative role
* Proficient IT skills
Technical Skills
* Excellent working knowledge of Microsoft Office including Work, PowerPoint and Excel, with the ability to analyse numerical data and produce clear reports.
* Proficient in Microsoft Office
* Advanced Excel
Behaviours
* Consistent attention to detail
* High level of accuracy
* Problem solving skills
* Excellent verbal and written communication skills
* Organised and able to manage own time effectively
* Flexible and adaptable
* Be able to cope with periods of pressure and competing demands
Additional Information
RESPONSIBILITIES & DUTIES
* Update FAMS to close scheduled maintenance work-orders, including the electronic attachment of completed and certified maintenance documentations
* Management of rotating assets through FAMS
* Creating unscheduled maintenance Work-Orders in FAMS and subsequently closing out with electronic attachment of completed and certified maintenance documentations.
* Creating work arising Work-Orders in BPM.
* Maintaining a register of unscheduled faults to capture a brief synopsis and repairs hours consumed.
* Monitoring of outstanding work orders.
* Compile monthly parts usage Commercial application reports
* Capture daily work return data for weekly submission
* Transact usage reports within ERP systems
* Compile monthly entity in charge of maintenance packs
* Transact general customer sales orders within ERP
* Liaise with 3rd party contractors within the Maintenance department.
* Prepare requisitions, arrange purchase order numbers and expedite purchase orders, while updating end users on delivery dates
* Assist with building and recharging of contract charges, bulletins and quotes
* Ensure all policies and procedures are kept up to date and work with the Quality Manager and within Q-Pulse.
* Assist other BPM administrators with fleet requirements at times of high output
HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES
* To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
* Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
* Only undertake work for which you have been trained and (if required) certified competent.
* To comply with Risk Assessments, method statements and safe systems of work.
* Maintain and utilise all PPE provided by the employer.
* Co-operate with your employer on health, safety and environment.
* Make safe any unsafe conditions where practical and challenge unsafe work practices.
* Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
* Report all, and assist with investigating relevant accidents, incidents and near misses
Harsco is committed to diversity and inclusivity in the workplace, ensuring equal opportunities for all employees and applicants.