Overview
Technical Services Clerical Admin Assistant role to support the delivery of high-quality services across the Technical Services Centre (TSC). Working under the guidance of the TSC Administrator, you will help ensure the efficient use of resources while supporting department managers in delivering exceptional services to the community and key stakeholders. This is an excellent opportunity for a detail-oriented individual who thrives in a collaborative environment and takes pride in providing outstanding administrative support.
Responsibilities
* Provide timely and high-quality information for reports and presentations
* Liaise effectively with internal teams and external partners
* Support diary management and undertake a range of administrative tasks
* Stay up to date with relevant knowledge and complete necessary training
* Deliver a wide range of clerical support including maintaining paper/electronic systems, photocopying, printing, laminating, compiling information packs, and distributing materials
* Provide cover on reception/switchboard as needed, greeting visitors and handling calls professionally
* Manage post systems – receiving, logging, sorting, and distributing mail
* Use IT systems (including asset/fleet management) to manage data and generate reports
* Maintain accurate records and update noticeboards relating to TSC functions
* Assist with room bookings, ensuring correct set-up and availability of equipment
* Process relevant paperwork such as insurance claims, fixed penalty notices, and vehicle licences
* Take and distribute accurate meeting minutes and track follow-up actions
* Monitor and manage stationery and stock usage for the department
* Support the use of the Financial Management System (SAP) – procurement, stock control, and budget administration
* Assist with petty cash handling and management of cash systems (including payphones)
What the client is looking for
* Excellent literacy and numeracy skills
* Administration experience and knowledge of clerical practices and procedures
* Reception/switchboard experience
* Good attention to detail and accuracy
* Knowledge of relevant management information systems - SAP experience would be desirable
* Knowledge of electronic/paper filing systems
* Proficient IT skills including Microsoft Office
* Experience of taking and preparing minutes
* Good interpersonal skills with the ability to liaise at all levels
* Excellent communication skills
How to Apply
* Quote the Job Title and Reference Number in your application.
* Submit your CV in Word format.
* Applications are reviewed on a rolling basis—early submission is recommended.
Additional Information
Anticipated length of assignment: Anticipated 3 months. DBS requirement: A DBS may be required for this role. Pay rate: £12.85 per hour PAYE. Role Ref: TWFRS 5275191. The role is described as temporary, with potential extensions or permanency determined by the client.
#J-18808-Ljbffr