Job Description
Project Administrator - Slough
About Us
Group Metropolitan was founded in 1985 as an electrical contractor carrying out small moves and changes projects for a select few clients. Over the past 35 years, we have grown into a turnkey Principal Contractor offering in-house tradespeople, with a projected turnover of £60m. This has been achieved by working collaboratively with our clients to understand their needs and become an extension of their business,’ expanding our service offerings and geography to meet the expectations required. Whilst the business has seen organic growth over the years, our core values of Safety, Quality, Integrity and People, remain the same.
Group Metropolitan is an equal opportunities employer committed to fostering a supportive and inclusive workplace. We value dedication, innovation, and teamwork, and we strive to provide an environment where all employees can thrive.
About the role:
This document provides an overview of candidate type and roles and responsibilities for an experienced Project Coordinator that is required to support the Term Contacts department of Group Metropolitan.
The candidate would be based primarily between our client site –(Slough) and our Canary Wharf office.
Type of contract: Permanent Role
Department: Term Contracts
Hours: 08:00 – 17:00 (1 hour for lunch)
Location: Site Based and Canary Wharf
Generally, the above hours will be flexible in line with the needs of the business. We operate a fair working policy but if any extended overtime is worked by agreement of you line manager, then overtime payment will be applicable
Key Roles & Responsibilities
* Correlate and format operational & manual documentation for finished projects
* Support PMs & supervisors with e-permits databases
* Liaise with contractors for project documentation on finished projects
* Help onboard new operatives to certain work sites
* Host meetings to work through live and past projects
* support & admin – general overall support on including creating folders, giving people access, creating review roles and assist with on site systems.
* Provide support with Monthly EMEA PM/CM meeting – help create the content for each meeting, reach out to PM/CMs who are presenting, book meeting rooms.
* Provide admin support with project cost & small works teams and extra circular – this is general support for the team and can vary in types of work
* Download and format monthly CAFM report & cost management – this is a monthly task which includes reminder emails to the PMs & CMs to update their projects before the report is created.
* Manage CRF tracker – adding new CRF’s to the tracker, making sure all required details are on and emailing out after the meeting with PM/CMs information.
* Assist with CAFM request which consists of creating new CAF with CRF, updating information on CAFM & support with new CAFM changes.
* Support to raise & manage LP’s on Logistics Platforms – keep track on the status/if they are coming to an end of their contract, ensure annual Framework TOFs are checked & uploaded
* Help onboard/offboard for projects – send out onboarding forms, creating spreadsheet to track status, help extend passes for operatives.
* Raising Exemptions – create exemptions for people who can’t access emails so they can’t complete affirmations.
* Attend Weekly Chain IQ Meeting - weekly update on LP’s.
* Management of Form C Tracker – updating tracker when new documents are received, sending out tracker on a weekly basis and updating when Form Cs are submitted/approved on Dome.
Skills
* Forward thinking with the ability to make own decisions
* Good knowledge of Microsoft excel and word and e-Permit systems
* Good and effective communicator
* Ability to enforce process well and propose new ideas.
* Responsible and Pro change
* Client facing with the ability to meet and discuss operational matters with building management, staff and client representatives
* Experience within the construction industry
Benefits
* Following 12 months of continuous employment, you are entitled to become a beneficiary of the Employee-Owned Trust (EOT) scheme.
* Private Healthcare.
* Private Dental Insurance.
* Life Insurance.
* Pension Scheme.
* Length of Service reward scheme.
* Tradepoint discount scheme.
* Private Financial Advice.