Key Responsibilities
Client & Team Support
* Act as the first point of contact for the team, managing phone calls and correspondence.
* Communicate effectively with colleagues, clients, and third parties, supporting business development efforts and ensuring smooth coordination across departments.
* Work collaboratively with other secretaries to ensure consistent support is provided
Document & File Management
* Prepare, format and proofread legal documents, reports and correspondence.
* Maintain both electronic and physical filing systems, ensuring files are well organised and up to date.
* Prepare court bundles (where required) and assist litigation teams with document handling.
Diary & Travel Coordination
* Manage diaries, schedule meetings and coordinate travel and accommodation arrangements for fee earners and partners.
* Provide timely reminders for upcoming deadlines, meetings and key dates.
Client Onboarding & Compliance
* Assist with opening new client files, preparing engagement letters and credit checks.
* Liaise with compliance to ensure all onboarding procedures and regulatory requirements are met.
Billing & Financial Administration
* Support the preparation of billing guides and generate client invoices in line with internal processes.
* Ensure cost estimates are recorded accurately on relevant systems.
* Handle expense claims, cheque requisitions and other finance-related admin tasks.
Experience and Skills Requirements
* Previous experience as a Legal Secretary, ideally within litigation or property law, with strong organisational, time management, and attention to detail skills.
* Excellent written and verbal communication abilities, with the discretion to handle confidential information professionally.
* Proficient in Microsoft Office and legal practice management systems, with experience in document management and billing processes desirable.
* A proactive, flexible team player who can adapt to changing priorities and work collaboratively across teams.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Would you like to discuss this job further?
Speak to our recruitment advisors: 01483 414719
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