We are recruiting a Legal Secretary to support one of our local and independent regional law firms, recognised for having a positive long-term impact upon its people, its clients, its business partners, and its community.
The team is everything at this company, with an environment of sharing and collaboration, and a real sense of loyalty to each other and the firm. We are a company with over two hundred employees. The hours are 9:00 am to 5:00 pm, and we operate a hybrid working arrangement.
Main duties will include:
* Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority.
* Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion.
* Deal promptly with any finance requests, such as billing, TT's in/out, and any other queries that may arise.
* E-filing, hard copy filing, and file maintenance.
* Typing letters, emails, and file notes as dictated by our fee earners.
* Document production, amending, and creating documents from our standard templates in line with our standards, experienced with track changes, and creating comparison documents.
* Preparing bundles.
* Liaising with the PA team as and when required.
* Supporting fee earners with the file opening process.
* Arranging or, where not appropriate, conducting photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner.
* Liaising with other Secretaries to share tasks and discuss deadlines.
* Managing queries, responding as appropriate, and/or ensuring that all messages are communicated and responded to.
The successful candidate will have the following skills:
* Excellent telephone manner and communication skills.
* Exceptional organisational skills with an eye for detail.
* Team-orientated personality with the ability to work independently and with others.
* Flexibility and dependability.
* Ability to take the initiative and demonstrate proactivity.
* Ability to remain calm under pressure and work to tight deadlines.
* Conscientious, approachable, and enthusiastic.
* Having a positive approach to daily tasks.
* Ability to embrace change and do so in a positive and energetic way.
* Accurate typing speed of at least 60 words per minute.
In return, we will provide full training in all aspects of law, a full range of benefits, including 25 days of holidays, gym membership, life assurance, pension, and hybrid working conditions.
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