Medical Secretary - Band 3 - 30 Hours Per Week
We are looking for a reliable and enthusiastic individual with a high standard of organisational skills to provide an efficient secretarial service to the Gynaecology team.
Detailed Job Description and Main Responsibilities
* Responsible for checking clinic notes/reports and general correspondence, recording case notes and other tasks required by the department
* Receive, sort and prioritise daily correspondence.
* Ensure discharge summaries and documentation is sent to GP as required and letters and results to GP and patients.
* Maintain good communication with the directorate team in order to achieve efficient teamwork.
* Contribute to the review of administrative and clerical functions within the department and make recommendations to enhance the service provision for all users of the department.
* Photocopying/filing and other administrative duties to ensure the efficient running of the office.
* Prioritise sometimes conflicting directorate requirements, independently of, or with consultants and other secretarial support to meet deadlines – i.e. 5 day turnaround for clinics.
* Organise meetings, including the booking of rooms as necessary, for the clinicians and their teams as required.
* Act as a contact point, liaising with patients, medical and nursing staff and other external agencies dealing with queries competently and professionally, taking action when appropriate in accordance with Data Protection.
* Provide secretarial cover and undertake general office duties as necessary within the department.
* Effectively deal with incoming mail for clinicians.
* Such other reasonable duties, appropriate to a Band 3.
Person Specification
Job requires robust computer and communication skills, team working, the ability to use initiative, and work under pressure while prioritising changing workloads.
Experience – Essential Criteria
* Typing Skills
Experience – Desirable Criteria
* Secretarial PA skills
Qualification – Essential Criteria
* IT Skills
Qualification – Desirable Criteria
* RSA/Typing Qualification or equivalent experience
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
North Bristol Trust (NBT) are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
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