The Freedom Networks team has a vacancy for an Administration Assistant. The main purpose of the role is to work within the Distributed Network Operators (SSE and SPEN) business across Scotland.
The role involves administering workstreams within the DNO Contracts, ensuring work is carried out safely, in line with company procedures and client specifications. The successful candidate will assist Project Managers in maintaining a full programme of works and ensuring all operatives work to their full productivity levels.
Key responsibilities include:
* Managing work through the work management system to ensure all jobs are raised, scheduled, assigned, and completed appropriately.
* Collaborating with Project Managers on procurement, management, and engagement of Franchisees & Subcontractors.
* Reviewing and processing client documentation to ensure accurate job completion records.
* Supporting month-end commercial and financial processes, including invoicing and forecasting.
* Raising Purchase Orders as needed.
* Using the Works Management System and other IT software for administrative tasks.
* Communicating effectively with internal and external personnel and conducting post-audit of completed works.
* Managing employee and subcontractor training and competency records, organizing training courses, and maintaining the competency matrix.
* Assisting the Operations Director and Manager with resolving blocked invoices and customer debt issues.
Candidate requirements:
* Strong IT literacy and numeracy skills, including experience with MS Office 365.
* Full UK Driving Licence (desirable).
* Experience in an administrative role (desirable).
* Experience with Framework contracts (desirable).
* Experience with work management systems and Purchase Order processes (desirable).
* Proficiency in Office 365 applications like Word, Excel, PowerPoint (desirable).
We offer a range of benefits, including:
* Salary sacrifice car scheme (Hybrid/Electric Vehicles).
* Pension scheme with up to 8% employer contribution.
* Up to 25 days holiday.
* Personal Wellbeing and Volunteer Days.
* Private Medical Insurance.
* Employee Assistance Program supporting mental health and well-being.
* Flexible benefits such as Dental Insurance, Gym Memberships, Travel Insurance, and Tax-Free Bikes.
Next Steps:
We are committed to creating an inclusive culture where everyone is treated fairly and with respect. If you require accommodations during the application or interview process, please inform us.
About Us:
Freedom is part of the NG Bailey Group, a leading UK engineering and services business founded in 1921, with a turnover of £500m and 3,000 employees. We invest in training and development to support our staff's growth.
We value progression and will provide a clear development path, supported by regular reviews, training, and ongoing support.
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