RECRUITMENTiQ is supporting a growing, outward looking and vibrant parish with an extensive social action mission delivered by Lighthouse building on strong links with the NHS, Town and Borough Councils and other charity and corporate organisations.
Apply fast, check the full description by scrolling below to find out the full requirements for this role.
The role of Parish Office Co-ordinator, provides office management through strategic and detailed administrative work, being the first point of contact representing the parish including handling Occasional Offices and Bookings, maintain parish supplies, parish wide diary and data management and general office administration.
We are looking for an organised, energised, detail orientated and pro-active person with a proven history of strong administrative skills including high levels of IT literacy, written and verbal communication skills. You are experienced working alone and in a team in the bustle of a busy, open-plan environment. You will join a friendly and committed staff team supporting the mission and ministry of the parish fuelled by prayer, laughter and cake.
Key responsibilities
Specific areas of work
Handle the Occasional Offices (weddings, baptisms & funerals) and bookings for the Parish utilising software including ChurchSuite and Life Events Diary
Keep ChurchSuite, the people & events management software, up to date
Create invoices and upload payment requests on our finance software, Expense Plus. Count, or organise the counting of, cash weekly. Support the treasurer maintaining accurate financial records as required.
Ensure parish supplies are ordered and distributed
Handle general enquiries from parishioners and the public in person, via post, email, phone and social media
Support colleagues as required particularly noting areas of, safer recruiting, facilities maintenance, service rotas & purchasing
Work with the leadership to plot the annual calendar, administer the governance structure and provide statistical data management including service data, returns to Winchester Diocese, Revitalise Trust & the Church of England.
Manage the office to ensure efficient functioning and a welcoming space. Ensure physical and digital filing is correct and up to date.
General Intent
Be a proactive line of communication across all teams and functions by holding an overview of the work and people of all areas of the parish
Undertake any special projects or other tasks as may be requested and serve the church wherever there is a need
Share your learning generously within the staff and wider church community and to look for opportunities to resource others through your ministry
To keep accurate records and data of activities and to report impact / information accurately and in a timely manner as requested
Manage and communicate effectively with stakeholders and other professionals such as architects, civic leaders, PCN co-workers, Diocesan leaders etc.
Attend the annual staff team retreat and any other relevant team-wide training as may be required
Attend staff team meetings on Tuesday mornings
Essential skills, knowledge and experience required for the job
Passionate about our Vision and the work of the Parish
Detail-orientated and task focused
Able to work with and through others exercising emotional intelligence
Understanding of financial management including counting cash
Excellent communication skills both written and oral
Self-motivated and pro-active
Able to work well on their own and within a team
Patient with others and a flexible attitude
Excellent interpersonal and collaborative skills
Excellent organisational skills
Committed to following all parish policies and procedures
Administratively proficient and a professional outlook towards the role
Sound and competent knowledge and understanding of Safeguarding
IT literate and strong MS Office skill set
Experience in WordPress, Mailchimp, Facebook & Instagram
Note: We are committed to investing in our staff and are willing to discuss training needs as part of the interview process.
For further information or to apply with your CV and cover letter please click apply now.
Closing Date: 1st December 2025
Start Date: January 2025
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