Administrator - Newport
Salary: £27,500 per annum
Location: NP20 2NY
Hours: 40 hours per week, Monday to Friday
Standard hours: 07:30am - 16:00pm (with a 30-minute unpaid break)
Flexible options: 8am-16.30pm or 08:30am-17:00pm
Part time option: 10am-3pm Monday to Friday
Why Join Us?
We offer a supportive and rewarding work environment with a comprehensive benefits package, including:
* 25 days annual leave plus bank holidays
* Pension scheme: Auto‑enrolment at 4%, matched up to 5%
* Life cover: 3× basic salary (while contributing to the pension)
* Westfield Medical Cover
* Free onsite parking
* Annual Christmas shutdown (up to 2 weeks)
* Annual health checks
* Christmas savings scheme
* Salary sacrifice schemes: Cycle to work & electric car options
Key Responsibilities
Accountabilities
* Support the administration of people management activity across an assigned area of responsibility
* Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes
* Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures, e.g. return to works, disciplinaries, grievances etc.
* Supply Human Resources with all relevant information relating to people management activity, e.g. completed performance management documents, bonus data, fit notes etc.
* Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service, e.g. agency worker absence, agreed bonus payments etc.
* Maintain appropriate compliance records, e.g. health & safety training
* Run and send time sheet reports to the appropriate stakeholders
* Liaise with production staff and drivers, providing paperwork
* Ensure the timely ordering of all goods and services to meet business requirements
* Raise purchase requisitions
* Goods receipt in full or part depending on the content of the delivery
* Review query log to identify outstanding queries
* Liaise with business users to understand discrepancies
* Contact suppliers to query invoice discrepancies
* Adjust purchase requisitions to accommodate acceptable changes
* Maintain up-to-date information relating to each query within the query log
* Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
* Chase credit notes from suppliers for invoice queries when appropriate
* Maintain records of projected orders and inform Finance of expected accruals
* Ensure the continuous process of general administrative activities
* Distribute incoming mail
* Facilitate the delivery of outgoing mail
* Maintain up-to-date information displayed across an assigned area
* Monitor and order stationery to maintain availability for an assigned area
* Provide note‑taking support when required
* Liaise with the landlord to arrange general site maintenance, e.g. grass cutting, pest control
* Coordinate the cleaning and repair of PPE, reporting issues identified by wear
* Produce fobs for issue and ensure they are cancelled when no longer employed
* Coordinate the facilitation of visitors onto site
* Arrange catering facilities when appropriate
* Supply and collect Personal Protective Equipment (PPE) for visits to operational areas
* Liaise with security to arrange access onto site
* Arrange inductions with the appropriate stakeholders
Technical Skills Required
* Microsoft Excel, Word, PowerPoint
* Time & Attendance systems
* Success Factors
* SAP
* ARMA
This is a excellent opportunity to join a reputable organisation with a excellent team environment.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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