Overview
Provide executive support for the Senior Leadership Team (SLT) in Acrisure London Wholesale.
Responsibilities
* Inbox Management
* File/action/respond on behalf of the SLT where appropriate
* Flag items for action where applicable
* Diary Management
* Responsibility for heavy calendar management, requiring interaction with both internal and external stakeholders
* Coordinate a variety of client, market and internal meetings
* Gatekeep diary and suggest opportunities to streamline schedules
* Expense Management
* File monthly expense reports using Emburse
* Review expense reports of direct reports to ensure they are submitted in line with company policy
* Global Travel Management
* Extensive global travel bookings (predominantly US) including flights, hotels, car hire, transfers and any other logistics
* Ensure bookings are in line with company policy
* Identify and execute all visa requirements
* Provide itineraries where required
* Business Assistance
* Coordinate Team Leader meetings including agendas, minutes, action point.
* Assist the SLT with the drafting of internal and external communications, including regular Exec meeting prep and reporting, in coordination with Marketing team
* Event Planning
* Manage both internal and external events for the SLT and wider Acrisure London Wholesale team
* Coordinate with wider Acrisure teams and corporate functions on group events
* Suggest opportunities for hosting hospitality/events with clients and markets
* Budget management and tracking
* Liaise with Marketing for Acrisure branded collateral where applicable
* Line Management
* Line management of Personal Assistant in Acrisure London Wholesale including appraisals, mentoring and development
Key Competencies
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
* Exceptional written and verbal communication skills
* Strong organization and planning skills
* Proven ability to work with a team or autonomously
* Sound judgment and decision-making ability
* Proven ability to show initiative
* Effective team player with a can-do, collaborative attitude
* Discretion and confidentiality
* Strong attention to detail and accuracy
* Flexibility and ability to manage multiple tasks at once
* Ability to take ownership and responsibility for tasks
* Enthusiasm and drive
Previous Experience
* Experience supporting SLT/C-suite in an insurance or financial services firm
* Familiarity of insurance market
* Awareness of regulatory requirements
* Project and/or event management experience
Work Environment
* Full time
* Hybrid (4 days in office, 1 day at home)
* Contractual hours 9:30am-5:30pm
* Occasional flexibility required to suit business need