Event Administrator - Supporting Engaging Village Experiences
We're looking for a highly organised and enthusiastic Event Administrator to join us, supporting the planning and delivery of vibrant events across the villages. We're driven by a clear purpose: to build real communities that enhance the lives of our residents every single day. If you're seeking a role where organisation meets creativity and community spirit, there's a place for you at Inspired Villages.
As Event Administrator, you'll play a key role in coordinating activities, managing bookings, liaising with suppliers, and ensuring every event runs smoothly from planning through to delivery. You'll support the wider team in creating engaging experiences that bring residents together, strengthen community connections, and contribute to the unique lifestyle that defines Inspired Villages.
At Inspired Villages, we create vibrant retirement communities where people can live independently, stay connected, and enjoy life to the fullest. Join us and help shape experiences that truly make a difference.
The Role
Event Planning & Programme Management
Developing and managing an annual programme of centrally supported promotional events (approximately six per year), delivered consistently across all villages.
Creating and maintaining standardised event toolkits, including templates, planning guides, checklists, and materials to enable seamless local execution.
Acting as the central coordinator and "remote event producer," with villages responsible for on-site set-up and hosting.
Supplier & Logistics Coordination
Sourcing, negotiating, and managing suppliers across the estate to achieve economies of scale for equipment, décor, entertainment, catering, and related services.
Coordinating all event logistics, including deliveries, equipment hire, venue requirements, catering, entertainment, and Health & Safety compliance.
Ensuring materials and supplies are delivered accurately and on time to each village.
Overseeing supplier performance, contracts, service standards, and cost control.
Collaboration & Operational Support
Working closely with Village Management, Sales, Community & Wellbeing, F&B, and other teams to tailor events to local needs while maintaining brand consistency.
Partnering with Marketing to support event promotion while retaining ownership of event planning and delivery.
Providing on-site support at key events where required, offering hands-on assistance and troubleshooting.
Empowering village teams through clear guidance, resources, and best-practice support.
Monitoring, Budget & Continuous Improvement
Gathering and analysing feedback from residents, prospects, and village teams to drive continuous improvement.
Reviewing sales outcomes (e.g. enquiries and reservations) to measure event impact and ROI.
Managing event budgets, raising purchase orders, tracking spend, and reporting on performance.
Ensuring full compliance with company policies, safeguarding, and Health & Safety standards.
Brand & Experience Excellence
Delivering high-quality, consistent event experiences for residents, families, and stakeholders.
Upholding Inspired Villages' values, brand standards, and communication principles.
Contributing to a positive, inclusive, and collaborative culture across the organisation.
Key Requirements
Proven experience planning and delivering events, ideally within a hospitality or community-focused environment.
Hands-on experience managing end-to-end event logistics, including venue coordination, catering, entertainment, and equipment hire.
Experience creating and implementing standardised event toolkits or operational guides that enable local teams to deliver events confidently and consistently.
Strong supplier management experience, including negotiating costs and maintaining high service quality across multiple events.
Demonstrated experience providing on-site event support, proactively troubleshooting issues and ensuring smooth execution.
Experience gathering and analysing event feedback and performance data to drive continuous improvement.
Familiarity with budget management and reporting, including tracking expenditure and evaluating return on investment.
Experience collaborating with marketing teams to support event promotion and promotional materials.
Awareness and understanding of the needs and preferences of retirement-age customers.
The Benefits
33 days annual leave (inclusive of bank holidays, pro-rated to your contracted working hours)
Holiday buying scheme, allowing you to purchase up to one additional week of leave
Big birthdays off (those ending in a 0)
Bupa Health Cash Plan, including access to an employee assistance programme
Life Assurance at four times your annual salary
5% matched pension scheme
Access to SMART tech for everyday convenience
Retail discounts across a wide range of outlets
Wellbeing hub and resources, including discounts on wellbeing initiatives
Cycle to work scheme
Electric car scheme
The opportunity to work within a unique village environment designed to support community, wellbeing, and exceptional service
At Inspired Villages, we welcome everyone, regardless of background, to be part of our thriving community. Here, you will be included, involved, and inspired to bring your unique talents to life. We are committed to fostering a culture of belonging, where individuality is celebrated, and you are encouraged to be your best every day.
We encourage you to submit your application as early as possible, as applications are reviewed on an ongoing basis. Interviews may be scheduled before the published closing date, and we reserve the right to close the advert early.
More enjoyment. More satisfaction. More like one big family. If you are looking for a career that truly means more and gives you more, hit the apply button and join us.