Merchandise Admin Assistant
Role Overview:
The Merchandise Admin Assistant (MAA) plays a key role within the Merchandising function, providing vital support to the Merchandising team to achieve optimum efficiency and to deliver the department plan on customer, sales and profit.
The Merchandise Admin Assistant ensures purchase orders are created and maintained, initial allocations are scheduled, and weekly price amends are uploaded accurately.
Responsibilities:
Order:
* Create and maintain purchase orders on the JD system within a specific product area.
* Check and ensure all purchase orders are received by supplier and filed correctly.
* Review all costs, selling prices and VAT within a specific product file, prior to receipt, highlighting to Merchandiser/Assistant Merchandiser and amend purchase orders as directed.
Stock:
* Schedule orders quarterly and new lines weekly.
* Check schedules to ensure the correct amount of stock is allocated in ratio.
* Amend schedules as directed by Merchandiser/Assistant Merchandiser.
Trade:
* Run and distribute key reporting for Monday trade meetings.
* Review top and new line performance, suggesting actions, with support.
* Work alongside the Digital team to ensure new lines are live on the website.
* Upload weekly price amendments as directed by Merchandiser / Assistant Merchandiser and communicate to Retail.
* Build collaborative working relationships within teams and across functions.
Role objectives and KPIs:
Key objective is to support the Merchandising team to effectively deliver departmental goals and KPIs – sales, profit and stock - across all channels (stores and digital).
Core competencies
Working with People
Relating and Networking
Writing and Reporting
Following Instructions and Procedures
Skills and experience:
* Analytical and passionate about numbers.
* Organised with strong attention to detail.
* Good communicator able to build relationships with stakeholders and to work across teams.
* Able to take ownership of work and use initiative to deliver on key responsibilities.
* Good teamwork skills, being able to work collaboratively to reach a common goal, sharing information and supporting colleagues.
* Positive, flexible, and responsive to business needs.
* Curious with a continuous learning mindset.
Training requirements for the role:
* GUI
* Shogun
* Basic Excel
* Basic Trade Knowledge
* Purchase order creation process
* PLM (Own Brand only)
* Planner (Planogram)
* Basic range plan knowledge
* Reconcile process
* Cost & retail checks
* Scheduling & scheduling tool
* Weekly divisional price changes
* New line / top line pushes
* Reporting tools - ThoughtSpot/Portal
* Merchandising SharePoint site
* Sales Analysis
* Barcodes
Training is on-the-job shadowing supported by online resources. Where relevant, face to face training on key tools, systems or processes will be arranged.