Overview
Role: Senior Officer - Finance & Payroll
Location: Fulham, London and other site offices
Hours: Mon - Fri 9am - 5pm
Job Role: Full time, permanent
Salary: 38k - 40k
Immediate start
Company: Leading provider of supported housing for vulnerable and disabled veterans in the UK.
The Role: To ensure The Company maximises its income through effective rent and service charge collection and arrears recovery, and to manage the payroll and pension process accurately and efficiently, guaranteeing compliance with internal policies and external regulations supporting financial reporting and audits.
Rent Income
* Process rent payments, service charges, and Housing Benefit/Universal Credit transactions daily, maintaining accurate tenant rent accounts and support arrears.
* Work with Housing Officers to set up Direct Debits and administer these accordingly, and be responsible for the processing of all direct debits, standing orders, bank transfers and card payments, ensuring the corresponding entries are accurately input to the Housing database to tenant accounts.
* Ensure, with a high level of accuracy, accounting tasks such as rent journals and inputting tenants rent data into the rent accounting system, are actioned timely.
* Perform rent and service charges reconciliations across all sites.
* Liaise with housing officers, support workers, and local authorities to resolve finance-related rent and service charges queries with Housing Benefit and Universal Credit.
* Produce regular KPI reports on arrears, to alert Housing to tenancy-related debt and other types of debt across the Foundation.
* Make an effective contribution to the overall housing management by providing an effective and efficient response to all rent accounting enquiries.
Fundraised, Support and Commercial Income
* Record and reconcile Fundraised income via finance and fundraising systems; report grant funding to the fundraising team.
* Work with Fundraising to ensure all records in the fundraising database reconcile back to the accounting system.
* Together with Fundraising, ensure all Gift Aid details and information input to the Harlequin (fundraising database) system are accurate, and ensure all Gift Aid claims comply with HMRC requirements, seeking to maximise potential Gift Aid income.
* Ensure the correct procedure is followed when donations are received in the post, so that they are correctly banked and coded for entry into the accounting system after confirmation with the fundraising team.
* Work with the Finance and Fundraising teams to analyse income performance against targets and prepare forecasts.
* Ensure all Support income and grants have been received and are accurately recorded and reconciled.
* Manage Accounts Receivable (AR) for Commercial income, ensuring correct allocation to nominal codes, cost centres and projects (max. ten sales invoices per annum).
Payroll & Pension Administration
* In collaboration with Human Resources, ensure accurate monthly payroll and pension information is presented to the payroll bureau (outsourced provider) in a timely manner.
* Working with the outsourced provider, administer monthly payroll and pensions for all staff, ensuring accuracy and timeliness.
* With Human Resources (HR), maintain payroll records including absences, additions and deductions, and pension contributions.
* Ensure compliance with HMRC regulations and statutory reporting (e.g. RTI, P60s, P11Ds).
* Respond to payroll and pension queries and liaise with HR and finance teams as needed.
* Support year-end payroll processes and audits.
Accounts Payable
Reconciliation & Reporting
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Adecco is an Equal Opportunities Employer.
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