Overview
Our client is a well-established and growing business with a modern, recently renovated office environment in Stevenage. The team is supportive, collaborative and fast-paced, with a strong focus on maintaining a high-quality workplace experience for both employees and visitors. This is a key role within the organisation, supporting senior stakeholders and ensuring the smooth running of the office day-to-day.
Benefits
* Monday to Friday, 8:30am – 5:00pm (office based)
* 23 days annual leave plus Bank Holidays (rising with service)
* Half-day off for your birthday
* Free on-site parking
* Enhanced maternity, paternity & adoption leave (after 2 years’ service)
* Access to PerkBox discount platform & more
Responsibilities
* Act as first point of contact for all visitors, ensuring a professional welcome
* Greet guests promptly and provide refreshments on arrival
* Maintain a clean, organised and well‑presented office environment at all times
* Manage office supplies including stationery, refreshments and cleaning products
* Oversee incoming post and parcel distribution
* Coordinate office contractors, renewals and servicing (e.g. cleaning, fire alarm, coffee machine)
* Ensure meeting rooms are prepared, tidy and fully set up for use
* Support diary management, meeting scheduling and internal note-taking
* Book travel and accommodation for staff as required
* Provide HR administrative support including onboarding coordination
* Liaise with HR to ensure new starters have equipment, access and materials ready
* Support health & safety coordination including PAT testing and desk assessments
* Manage senior leadership expenses, including receipt collation and uploads
* Assist with organising events, socials and office activities
* Ensure all office equipment is maintained and functioning correctly
* Organise outgoing parcels and deliveries
* Maintain confidentiality at all times and adhere to company policies
Skills & Experience
* Previous experience in an office administration, office management, EA/PA or similar role
* Strong organisational skills with excellent attention to detail
* Ability to manage multiple priorities in a fast‑paced environment
* Confident communicator at all levels, including senior stakeholders and visitors
* Proactive, hands‑on approach with a willingness to be flexible and adaptable
* Comfortable taking ownership of a varied workload and working independently
* Experience supporting HR administration or facilities coordination advantageous
* IT literate, with experience using systems for expenses, scheduling or admin tasks
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