Personal Assistant & Departmental Support Officer
Location: Sheffield
Employment type: Full time (Hybrid), Permanent.
Salary: £27,319 – £33,951 per annum.
Overview
Support the Assistant Director of Research Partnerships & Innovation / Director Regional Engagement and Innovation in diary management, meeting coordination, and departmental support tasks.
Main duties and responsibilities
* Proactively manage the diary of the Assistant Director, coordinating with other PAs and teams.
* Organise and coordinate meetings, events, workshops and social activities for internal and external stakeholders.
* Provide full committee servicing, including scheduling, documentation, minute‑taking, and follow‑up on actions.
* Support department facilities management – reporting building faults, purchasing IT equipment, reviewing office space usage.
* Act as a member of the Health & Safety Committee and DSE assessor.
* Build relationships with academic and professional staff and external partners to deliver effective support.
* Assist recruitment and induction of new staff, advise on use of university systems, and place orders for catering.
* Prepare requisitions, purchase orders, sales invoices in line with university financial directives.
* Work flexibly to meet prioritised administrative needs across RPI.
* Continuously develop professional skills.
* Carry out other duties commensurate with the post.
Qualifications
* Previous experience in a Personal Assistant role in any workplace context.
* Knowledge of standard office procedures or relevant qualifications.
* Ability to plan, prioritise and deliver tasks independently while collaborating with a small team.
* Experience supporting senior colleagues with diary management and future work planning.
* Experience organising and delivering meetings and events such as workshops or focus groups.
* Ability to collaborate with colleagues beyond the department to share best practice and improve processes.
* Proactive collaboration and flexibility in planning resources for short-, medium- and long‑term plans.
* Experience responding to queries and providing advice tailored to stakeholders.
* Experience contributing to work beyond one's own role.
Desirable
* Experience working in a large complex organisation.
* Experience of Health & Safety or DSE assessment.
Benefits
* Minimum of 38 days annual leave (pro‑rate) with option to purchase more.
* Flexible working opportunities – hybrid model.
* Generous pension scheme.
* Range of staff discounts on shopping, food and travel.
* Staff networks and peer support.
* Recognition awards.
* Development access to learning and mentoring schemes.
* Family‑friendly policies: paid time off for parenting, caring, menopause support, fertility treatment and more.
Other
We are a Disability Confident Employer.
Contact: Stephanie Riley – stephanie.riley@sheffield.ac.uk
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